Marketing Event Coordinator

MSIG USA continues to grow! Company Overview: MSIG USA is the US-based subsidiary of MS&AD Insurance Group Holdings, Inc. , one of the world's top P&C carriers and a global Class 15 insurer, with A+ ratings and a reach that spans 40+ countries and regions. Leveraging our 350-year heritage, MSIG USA brings the financial strength, expertise, and global footprint to offer commercial insurance solutions that address your business's unique risks. Position Overview MSIG USA is seeking a proactive, highly organized Marketing Event Coordinator to join our growing Marketing team. This newly created position offers an exciting opportunity to contribute to the company's continued growth and brand presence through the flawless execution of high-impact events and industry conferences. The ideal candidate brings precision, poise, and professionalism to every stage of event planning, from concept to post-event analysis, and thrives in a fast-paced, collaborative environment. This individual will serve as a key partner across business lines and functional areas to ensure every event reflects MSIG USA's brand standards, strategic priorities, and commitment to excellence. Key Responsibilities Lead end-to-end event planning and execution for MSIG USA's marketing initiatives, including industry conferences, broker roadshows, and internal events. Develop and manage event strategies in alignment with Marketing goals, ensuring brand consistency and audience relevance across all touchpoints. Create and manage detailed event project plans including timelines, roles, responsibilities, and contingencies; ensure accountability across internal stakeholders and external partners. Source, negotiate, and manage relationships with vendors, venues, and production partners, with an emphasis on service quality, cost-effectiveness, and operational efficiency. Coordinate comprehensive event logistics, including venue selection, transportation, hotel accommodations, catering, technology, collateral, branded materials, and conference booth requirements when applicable. Manage guest list communications using CRM and/or digital tools; oversee invite deployment, RSVPs, attendee tracking, and post-event reporting. Ensure a premium, brand-aligned experience at every event, including visual branding, signage, and presentation standards partnering with creative resources. Oversee MSIG USA's presence at national industry conferences, managing booth design and logistics in collaboration with trade show vendors. Monitor budgets and expenses for each event, ensuring alignment with forecasts and identifying opportunities for savings or reinvestment. Conduct post-event evaluations, gather internal and external feedback, and identify recommendations for future optimization. Qualifications and Experience Bachelor's degree in Marketing, Communications, Event Management, Hospitality, or a related field. 3-5 years of professional experience in corporate event coordination, conference management, or experiential marketing. Demonstrated ability to lead complex event logistics from ideation through execution with precision and agility. Exceptional organizational and time-management skills; ability to manage multiple projects under tight deadlines. Strong written and verbal communication skills; able to interface effectively with senior executives, brokers, and vendors. High level of proficiency in Microsoft Office (Excel, PowerPoint, Outlook); experience with CRM systems (e.g., Salesforce or HubSpot) and project management tools preferred. Familiarity with event platforms, virtual conferencing tools, and trade show software is a plus. Willingness to work flexible hours, including occasional evenings and weekends, and travel as needed. It's an exciting time for our company and a great opportunity to join a financially sound and growing global insurance group! It is the policy of MSIG USA to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, MSIG USA will provide reasonable accommodations for qualified individuals with disabilities.