Hospitality Liaison/Concierge

Hospitality Liaison/Concierge

Promontory

Oakville, CA

Job Description:

OBJECTIVE: The Hospitality Liaison/Concierge will embody and communicate the culture and philosophy of the Harlan Domain. The Hospitality Liaison/Concierge will act as a conduit for all pertinent information between guests and patrons and various functions within the organization. Uses exemplary communication and attention to detail to surpass expectations with patrons and guests. This role will work closely with existing and new referral sources focusing on effectively yielding availability at the winery. This is a full-time role with benefits requiring regular weekend work shifts.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Communication, planning, and hospitality operations

Manage hospitality inquiries via phone and email from existing patrons, guests, and referral sources, acting as a gracious and poised gatekeeper to accommodate guests' needs

Provide elevated administrative support to the hospitality operation

Manage a seamless arrival experience for patrons and guests at the winery

Create internal and external correspondence and communication in alignment with the Domain's voice

Capture all pertinent information about existing patrons and guests and ensure detailed communication and notes within reservation set-up

Responsible for managing the winery calendar and strategically placing demand in collaboration with the Liaison team

Assist with research for guest profiles

Collect, record, and update our database with personal preference, acquisition history and objective hospitality observations throughout the reservation process

Assist with coordinating wine allocation collection visits as needed

Assist with special projects, as needed

Participate in special on-site winery events, as needed

Maintain awareness of hospitality activity

Send a handwritten, personalized, thank you note when applicable to referral sources

Provide informed and curated recommendations for patrons and guests, as needed

Other duties as assigned

NON-ESSENTIAL DUTIES & RESPONSIBILITIES

Performs all related duties as assigned

QUALIFICATIONS & REQUIREMENTS

A minimum of 4 years of elevated guest or hospitality experience

College degree desirable

Passionate and knowledgeable about wine and winegrowing, arts, culture, culinary, with a willingness to broaden knowledge base

Strong interest in hospitality

Breadth of interest across many subjects and depth of knowledge with interest to continue learning

Proficient in Microsoft Excel, Word, Outlook

Ability to work in multiple systems with accuracy and experience such as Microsoft Dynamics and V360.

Willingness and ability to:

o Work at a desk using a computer for extended periods of time

o Lift and handle materials weighing up to 40 pounds

o Work overtime whenever required

o Stand on hard surface for extended periods

o Grasp, stoop, squat, climb stairs, push or pull, carry, and reach over shoulder

Valid California driver's license

SKILLS & TRAITS

Excellent phone manner

Detail oriented, strong organizational skills yet adaptable to changing conditions when needed.

Warm and welcoming demeanor

Collaborative

Positive outlook, and ability to work under pressure

Personable and attentive to guests and associates

Natural and comfortable confidence in communication

Strong relationship building and interpersonal skills

Excellent verbal and written communications skills

Good listener

Self-aware, humble, and professional.

Respects structure, process and routines that result in an exceptional guest experience.

Honest and trustworthy

WHAT WE OFFER

Health benefits for you and your family, including medical/dental/vision additional health benefits include life, long term disability, FSA or HSA and 401(k)

Vacation and sick time along with 10 paid holidays and annually designated employee appreciation days

A diverse team of coworkers that care about each other in a fun, exciting work environment

Pay Transparency Disclosure: The pay scale for this position is $36.00-$40.00 per hour. These figures represent what we reasonably expect to pay for this position, but the actual compensation offered will depend upon numerous job-related factors, including but not limited to candidate qualifications, skills, experience, education, location, and alignment with market data. The Company reserves the right to modify the range in the future.

Domain HWH is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Employment with Domain HWH is at-will, meaning either the employee or employer may terminate the relationship at any time with or without cause and with or without notice, except as provided by law.

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