Recruiter sending emails to candidates

How to Reject a Candidate: 2 Essential Email Templates

By Sarah Ballow | January 13, 2021

 

Knowing how to reject candidates can make a huge difference in how your company is perceived by your job applicants (a.k.a. your employer brand). And while the opinions of people you don’t hire may seem like the least of your worries, here’s why they matter: Job applicants who are disqualified from a job respectfully are more likely to apply again for another position and are less likely to discourage people in their networks from seeking employment with your company. Plus, there are some candidates who you may want to add to your talent pipeline for other job openings in the future. 

That’s why every recruiter should have two candidate rejection email templates on hand – one for those who aren’t a good fit for your company and one for those you’re keeping in your talent pipeline. We’ve saved you the trouble of figuring out how to reject a candidate in each scenario.  

Use these two emails as your guide for disqualifying candidates the right way. On iHire, send similar pre-written templates with the click of a button or create your own templates. If you’re using another applicant management system, copy and paste these emails whenever you need them. 

 

Candidate Rejection Email Template #1

Use this template for job applicants who aren’t a good fit for your company. 

Hi [Applicant Name],

Thank you for your interest in joining the [Company Name] team. We have carefully reviewed your application and decided to pursue other candidates whose qualifications more closely match the requirements for the [Job Title] position. 

We appreciate your time and wish you luck in your job search. 

All the best, 

The [Company Name] Team 

 

Create Your Account Today

Already Registered?
Sign in »

 

Candidate Rejection Email Template #2 

Use this template for job applicants you’d like to keep in your talent pipeline.  

Hi [Applicant Name], 

Thank you for your interest in joining the [Company Name] team. We have carefully reviewed your application and have decided to pursue other candidates whose qualifications more closely match the requirements for the [Job Title] position. 

We are going to keep your resume in our talent database in case we have an opening in the future that better fits your skills and experience. In the meantime, we encourage you to apply for other positions with [Company Name] that interest you. 

All the best, 

The [Company Name] Team