Receptionist & Administrative Support/Facilities Specialist

JOB DESCRIPTION

Title:

Receptionist & Administrative Support/Facilities Specialist

Reports to: Job Status:

Human Resources Manager Onsite – Full Time

Summary/Objective:

B&G Oilfield Services is seeking a dependable and detail-oriented Receptionist & Administrative Support/Facilities Specialist to serve as the first point of contact at our main office. This hybrid role combines receptionist and administrative assistant duties with light HR support and routine office cleaning. The ideal candidate is professional, organized, and comfortable managing a variety of tasks in a fast-paced oilfield environment.

Essential Functions:

• Front Office Duties:
• Greet and assist visitors, clients, and staff in a courteous, professional manner.
• Answer and direct incoming calls promptly and accurately.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain the cleanliness and organization of the reception area.
  
• Administrative & HR Support:
• Assist with the new hire onboarding process by preparing forms, distributing materials, and greeting new employees.
• Collect and verify two forms of identification from new hires for E-Verify compliance.
• Distribute flame-resistant (FR) clothing and document issuance to ensure accurate records.
• Scan and electronically send all necessary onboarding and personnel paperwork to the HR Manager in a timely manner.
• Securely store physical job applications and other documents submitted by walk-in applicants.
• Provide the HR Manager with key updates and information related to new hires and walk-in applicants.
• Track and document the number of hours new hires spend in the office for training and orientation and relay this information to the HR Manager for proper payroll entry.
• Office Cleaning Duties (Twice Weekly):
• Clean and sanitize common office areas including the lobby, kitchen, restrooms, and breakrooms.
• Perform light cleaning such as vacuuming, dusting, and wiping down surfaces.
• Ensure general cleanliness and tidiness of the front office.
• Replace toilet paper & paper towels in all restrooms.
• Refill soap dispensers in all restrooms.
• Track when cleaning supplies need to be replenished and purchase necessary supplies.
• Empty all trash cans and replace with new bags.
• Mop the upper and lower floor.

Minimum Qualifications / Skills

• Education: High school diploma or equivalent required; an associate’s degree or coursework in administration, business, or a related field is a plus.
• Experience: 1-2 years of experience in a front office or administrative role; experience in the oilfield, construction, or energy sectors is a plus but not required.
• Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn industry-specific software.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Attention to detail and accuracy in data entry and documentation.

Work Environment

The company will supply adequate training and equipment to perform the functions of the job. While performing the duties of this job, the employee will work inside and outside and exposed to wet and/or humid conditions, fumes or airborne particles, cold weather, extreme heat, sustained noisy environment and vibration.

• This is a full-time, office-based position with standard hours (e.g., Monday to Friday, 8 AM - 5 PM).
• Occasional overtime may be required during busy periods.
• As a Facilities Specialist, cleaning will be required twice a week, once between Monday and Wednesday, and once on Saturday or Sunday.
• Work is performed in a professional office environment with minimal physical demands.

• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Interaction with staff, clients, and visitors is frequent, requiring excellent communication and interpersonal skills.
• Work may occasionally involve light physical tasks, such as moving small office supplies or equipment, performing cleaning duties, or setting up for meetings.

Physical Demands

• Must be physically able to climb stairs, stand, walk, carry, push, prolonged periods of sitting at a desk and working on a computer.

Position type and expected hours of work:

This is a full-time position officing in Williston ND. The typical work hours are Monday-Friday 8:00 a.m. to 5:00 p.m. Some flexibility in hours is allowed, but the employee must be available during the “core” work hours.

Affirmative Action Plan/Equal Employer Opportunity (AAP/EEO) statement:

B&G Oilfield Services is an Equal Opportunity Employer. All applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable discharge from military service.

Disclaimer:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

I acknowledge that I have received, read and understand this job description and will comply with all job duties, requirements and responsibilities contained herein along with any subsequent revisions. Furthermore, I understand that my employment with B&G Oilfield Services is at will and either party can terminate the employment relationship at any time without cause.