Admin Assistant Receptionist

Admin Assistant | Receptionist

Fior di Sole

Napa, CA

Job Description:

Fior di Sole is a family-owned and operated wine company located in the heart of Napa Valley, producing exceptional quality wines from Napa and throughout California for over 24 years. We are the 10th largest winery in California. Our portfolio of brands spans more than 3.5 million cases, 8 million gallons, and more than a hundred retailer-exclusive and client wine brands across all price tiers, from popular to super-premium. Our wines can be found in leading retailers internationally and throughout the US, including Total Wine, HEB, Whole Foods, Costco, Kroger, Spec's, BevMo! and Trader Joe's.

Summary:

The Administrative Assistant/Receptionist provides a variety of administrative, secretarial, and clerical support to administrative staff with a focus on maintaining and implementing an efficient office environment.

Reports to: Lead Administrative Assistant and/or Office Manager

Classification: Full-time, Non-Exempt

Compensation: $21 - $26

Location: 100% onsite at Napa, CA offices

You Will:

Available to work 8:30 AM to 5:00 PM Monday through Friday and the ability work overtime and weekends as necessary;

Answer phones and transfer to the appropriate staff member;

Take and distribute accurate messages;

Greet public and clients and direct them to the correct staff member;

Coordinate messenger and courier service;

Provide administrative support as requested;

Prepare outgoing mail for distribution;

Fax, scan, and copy documents;

Maintain office filing and storage systems;

Retrieve information when requested;

Monitor and maintain office, cleaning and kitchen supplies;

Prepare and submit Purchase Orders for approval as needed;

Ensure office equipment is properly maintained and serviced;

Perform work related errands daily such as going to the post office and bank;

Sort incoming mail and deliver to the correct department or staff member;

Coordinate sample deliveries;

Keep office area clean and tidy;

Setup and breakdown tastings

Performs other duties as assigned

You Have:

High School Diploma or equivalent; prior reception or office assistant experience very highly preferred

Competent computer skills including MS Office (Outlook, Excel, Word);

Internet skills including use of e-mails, group messaging and data collection;

Valid California driver's license required (insurability on company insurance);

Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm

High attention to detail and accuracy

Organizational and problem-solving skills

Exceptional communication skills (verbal and written) with a high level of professionalism

Keeps an eye on safety and maintains a safe, clean, and highly organized working environment

Serve as back up or support to sales, HR, compliance, purchasing, QA and other key areas within the winery

Bilingual in Spanish a huge plus

Physical Demands and Working Conditions:

Ability to lift up to 50 pounds; carry up to 50 pounds over short distances.

Must be able to sit, stand, lift, push, pull, stretch, reach, grasp, crawl, climb, reach, turn, and kneel, for long periods (8 hours of more per day)

Must be able to read and interpret documents,

Our Benefits:

We offer full suite of Medical, Dental, Vision, Life AD&D and LTD Insurance

PTO, Sick and Paid Family Medical Leave

401k Profit Sharing Plan with Company Match

Winery Discounts

Holiday Pay

Volunteer PTO

Volunteer Supplemental Programs

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.