Business Continuity and Travel Coordinator

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape.

The Business Continuity and Travel Coordinator will collaborate closely with the Director of Business Continuity, Travel and Special Projects to oversee and execute the firms Disaster Recovery/Business Continuity Plans.

Along with the Director, the Business Continuity and Travel Coordinator will be responsible for coordinating and implementing comprehensive Disaster Recovery plans to ensure support of critical business needs in the event of an emergency or disaster. Working within a global organization, the Director and Coordinator will assess risks, design recovery strategies, and collaborate with various office and functional teams to ensure the organization is prepared to handle any unforeseen disruptions.

This position will also assist with day-to-day running of the Travel Department, including our on-line booking site and various other travel projects (annual corporate hotel list, participation in weekly calls with the firms travel manager at Lawyers Travel, etc.) and assist as needed with special projects for the firm.

KEY RESPONSIBILITIES

• Work with Office Leads to update and maintain Disaster Recovery/Business Continuity Plan for all firm offices; update annually

• Assist with the development of the annual tabletop exercises for all firm offices, including managing the action items lists

• Work with Office Leads and functional leaders to react to and assist with any type of crisis (inclement weather, critical life safety, etc.) and coordinate firm or office support and response thereto

• Manage the K&S Preparedness Portal. Conduct a monthly audit of employees who have not registered and follow up with the Office Leads to ensure compliance

• Upkeep of the Crisis Leader Teams page and monthly CMT contact lists

• Monitor the completion rate of the annual certification for all Crisis Managers on the Preparis Site

• Work with Office Leads to maintain the Crisis Manager list for all offices

• Monitor news and weather for potential issues

• Respond to emergencies (medical and other life safety issues) for the Atlanta office

• Participate in the Annual Emergency Evacuation Drill for the Atlanta office

• Maintain the Employees with Limited Abilities List for 1180 Building Management in Atlanta

• Collaborate with firms Travel Manager to update and maintain the annual firm Hotel Program List, including the hotel spreadsheet on the intranet travel page

• Maintain the travel pages on the intranet

• Collaborate with firms Travel Manager on day-to-day issues

• Participate in weekly calls with the firms Travel Manager

QUALIFICATIONS:

• College degree required. Legal background, and/ or travel background helpful.

• Effective communication and writing skills are required, along with the ability to maintain strict confidentiality, professionalism, and diplomacy.

• Ability to maintain effective working relationships with all firm personnel.

OTHER:

• Must be able to work independently and beyond normal work hours as needed to complete time sensitive projects. Position is subject to situations involving elevated levels of stress.

The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. All full-time Business Services employees may participate in King & Spaldings comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, and a substantial Paid Time Off (PTO) program.

King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law.

We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.