Receptionist

Purpose

To support the administrative and office activities of the corporate location of Confie. Be highly organized, take initiative to solve challenges, and effectively communicate and follow-up

Essential Duties & Responsibilities

Answer general phone inquiries using a professional and courteous manner

Direct phone inquiries to the appropriate staff members

Reply to general information requests with the accurate information

Greet clients/suppliers/visitors to the organization in a professional and friendly manner and alert employee who is being visited

Manage shipping and receiving; accept packages and send an email for any incoming packages, distribute mail to the appropriate person, coordinate shipping (pack, schedule), receive and distribute mail

Ensure the office is orderly and neat to always present a professional working environment

Provide parking validation, reconcile, and create a report for accounting

Ensure the conference room is in an orderly manner, ready to use (computers, projectors, cables, etc. are available as needed) and appropriately stocked with beverages. Resolve scheduling conflicts

Manage the building relationship by writing, distributing, and explaining building memos, requesting A/C overtime, etc.

Data entry as needed

Qualifications and Education Requirements

Highly organized and attentive to details

Effective planning and time management skills

Demonstrate the ability to multi-task, set priorities, and meet multiple deadlines in a fast-paced environment

Ability to follow up and follow through

Excellent customer service skills - must be welcoming, friendly, and with strong interpersonal skills

Excellent computer skills, including Microsoft Word, Excel, PowerPoint, and Outlook mail and calendar

Ability to communicate professionally and respectfully in writing, on the phone, and in person

Reliable, punctual, detail-oriented, highly organized, self-starter, strong initiative, quick learner

Minimum 3 years of office experience, including secretarial, reception, and computer

Ability to maintain professional appearance and behavior

Proficiency in the use of computer programs for word processing, spreadsheets, e-mail, internet

Proficiency in the use of office equipment; computer, voice messaging systems, fax, photocopier, scanner

Preferred Skills

Bilingual in English-Spanish preferred

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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