Office Assistant - Dist Sped Receptionist/Records 2025-2026 SY
- Bentonville Schools
- Bentonville, Arkansas
- Full Time
Openings as of 5/24/2025
Office Assistant - Dist Sped Receptionist/Records ***2025-2026 SY***
JobID: 5351
Position Type:
Special Education Classified/Office Assistant - Dist Sped Receptionist/Records
Date Posted:
5/23/2025
Location:
BPS - Special Services
Date Available:
07/01/2025
Office Assistant - Dist Sped Receptionist/Records
Contract Days: 230
Pay Scale: Office Assistant 1
Department: Special Services
Reports to: Director of Special Services
Location: Student Services Building, 14th Street
GENERAL DESCRIPTION OF POSITION
This position is the first point of contact for visitors to the building, parents, staff, and co-workers and is responsible for maintaining all SPED eSchool data entry and reporting for Bentonville Schools.
ESSENTIAL DUTIES AND RESPONSIBILITES
To act as the first point of contact for the building by welcoming visitors, answering incoming telephone lines and email inquiries, taking messages and informing necessary parties
Track and maintain school age data entry for special education students district wide.
Provide APSCN support to all SPED staff.
Assist with running cycle reports.
Provide assistance by requesting or sending records as needed for 504 and Special Education students.
Enter and track referral data district wide.
Send and Receive records/ adds and drops throughout the year.
Assist Lead Facilitators, Psychological Examiners and Registrars and Coordinators.
Assist with Building/Caseload lists to ensure accurate data has been entered into eSchool for reporting purposes.
Assist with Pre-Kindergarten data entry.
Monitor a log book and receive daily contacts from the Coordinators and district personnel that work out of the SSC of their whereabouts and/or needs. Enforce entering into a shared Google Calendar.
Schedule, setup, and attend required meetings pertaining to Special Services staff meetings and any other assigned by the Director of Special Services.
Maintain and schedule the training rooms for the Student Services building.
Prepare sign-in sheets for meetings and other training materials as requested
Receive, sort and distribute all packages, deliveries, and mail and assist with co-workers that also help with mail distribution.
Schedule and set up interviews for staffing for the upcoming year for Director of Special Services and Coordinators. Set appointment time, make copies of the applications/resumes, and other preparation needed for the interview team.
Ensure that the reception area is kept tidy and that noticeboards are kept up-to-date.
Assist with various administrative tasks and duties, utilizing word, excel, google, and other school database programs. (training will be provided)
Must perform clerical work and provide office support to coworkers and superiors as required and assigned.
Willingness to participate and cross train with other positions in the Special Services support staff will be required.
Perform any other related duties as assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required.
EDUCATION AND EXPERIENCE
High School or equivalent, plus specialized schooling and/or on the job education in a specific skill area; e.g. data processing, clerical/administrative, office equipment operation, etc., plus 12 to 18 months related experience and/or training. An equivalent combination of education and/or experience may be accepted in place of on the job education.
COMMUNICATION SKILLS
Ability to effectively communicate information and respond to questions in person-to-person, via the phone, and small group situations with customers, clients, general public, and other employees of the organization. The receptionist should be welcoming, personable, helpful and able to represent Special Services in a professional and friendly manner. In addition, it is essential that the person for this role is organized, able to multitask, work flexibly and have a can do' approach to work, as no two days are the same.
USE OF MACHINES, EQUIPMENT AN/OR COMUTERS
Regular use of complex machines and equipment (desktop/laptop computer and software, copy/fax machine, printer, multi-line phone system, shredder, etc.). Basic troubleshooting of projectors and their connection to computers may be required at times in the training rooms.
SOFTWARE SKILLS REQUIRED
Experience and knowledge with Microsoft Office Suite and/or Google Suite (including Gmail, Drive, Docs, Sheets and Slides) is required. Familiarity with eSchool, SEAS, other student information systems, or management systems is not required, but is a plus.
PHYSICAL ACTIVITIES
The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. While performing the functions of this job, the employee is regularly required to sit, use hands/fingers to handle or feel, talk or hear; occasionally required to stand, walk, reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision; and color vision.
ENVIRONMENTAL CONDITIONS
The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
ADDITIONAL INFORMATION
The Bentonville School District is committed to having an academic and work environment in which all students and employees are treated with respect and dignity. Harassment of any type will not be tolerated. All employees will follow all State and Federal laws including, but not limited to, HIPAA and FERPA laws.
Office Assistant - Dist Sped Receptionist/Records ***2025-2026 SY***
JobID: 5351
Position Type:
Special Education Classified/Office Assistant - Dist Sped Receptionist/Records
Date Posted:
5/23/2025
Location:
BPS - Special Services
Date Available:
07/01/2025
Office Assistant - Dist Sped Receptionist/Records
Contract Days: 230
Pay Scale: Office Assistant 1
Department: Special Services
Reports to: Director of Special Services
Location: Student Services Building, 14th Street
GENERAL DESCRIPTION OF POSITION
This position is the first point of contact for visitors to the building, parents, staff, and co-workers and is responsible for maintaining all SPED eSchool data entry and reporting for Bentonville Schools.
ESSENTIAL DUTIES AND RESPONSIBILITES
To act as the first point of contact for the building by welcoming visitors, answering incoming telephone lines and email inquiries, taking messages and informing necessary parties
Track and maintain school age data entry for special education students district wide.
Provide APSCN support to all SPED staff.
Assist with running cycle reports.
Provide assistance by requesting or sending records as needed for 504 and Special Education students.
Enter and track referral data district wide.
Send and Receive records/ adds and drops throughout the year.
Assist Lead Facilitators, Psychological Examiners and Registrars and Coordinators.
Assist with Building/Caseload lists to ensure accurate data has been entered into eSchool for reporting purposes.
Assist with Pre-Kindergarten data entry.
Monitor a log book and receive daily contacts from the Coordinators and district personnel that work out of the SSC of their whereabouts and/or needs. Enforce entering into a shared Google Calendar.
Schedule, setup, and attend required meetings pertaining to Special Services staff meetings and any other assigned by the Director of Special Services.
Maintain and schedule the training rooms for the Student Services building.
Prepare sign-in sheets for meetings and other training materials as requested
Receive, sort and distribute all packages, deliveries, and mail and assist with co-workers that also help with mail distribution.
Schedule and set up interviews for staffing for the upcoming year for Director of Special Services and Coordinators. Set appointment time, make copies of the applications/resumes, and other preparation needed for the interview team.
Ensure that the reception area is kept tidy and that noticeboards are kept up-to-date.
Assist with various administrative tasks and duties, utilizing word, excel, google, and other school database programs. (training will be provided)
Must perform clerical work and provide office support to coworkers and superiors as required and assigned.
Willingness to participate and cross train with other positions in the Special Services support staff will be required.
Perform any other related duties as assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required.
EDUCATION AND EXPERIENCE
High School or equivalent, plus specialized schooling and/or on the job education in a specific skill area; e.g. data processing, clerical/administrative, office equipment operation, etc., plus 12 to 18 months related experience and/or training. An equivalent combination of education and/or experience may be accepted in place of on the job education.
COMMUNICATION SKILLS
Ability to effectively communicate information and respond to questions in person-to-person, via the phone, and small group situations with customers, clients, general public, and other employees of the organization. The receptionist should be welcoming, personable, helpful and able to represent Special Services in a professional and friendly manner. In addition, it is essential that the person for this role is organized, able to multitask, work flexibly and have a can do' approach to work, as no two days are the same.
USE OF MACHINES, EQUIPMENT AN/OR COMUTERS
Regular use of complex machines and equipment (desktop/laptop computer and software, copy/fax machine, printer, multi-line phone system, shredder, etc.). Basic troubleshooting of projectors and their connection to computers may be required at times in the training rooms.
SOFTWARE SKILLS REQUIRED
Experience and knowledge with Microsoft Office Suite and/or Google Suite (including Gmail, Drive, Docs, Sheets and Slides) is required. Familiarity with eSchool, SEAS, other student information systems, or management systems is not required, but is a plus.
PHYSICAL ACTIVITIES
The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. While performing the functions of this job, the employee is regularly required to sit, use hands/fingers to handle or feel, talk or hear; occasionally required to stand, walk, reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision; and color vision.
ENVIRONMENTAL CONDITIONS
The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
ADDITIONAL INFORMATION
The Bentonville School District is committed to having an academic and work environment in which all students and employees are treated with respect and dignity. Harassment of any type will not be tolerated. All employees will follow all State and Federal laws including, but not limited to, HIPAA and FERPA laws.
Job ID: 478447922
Originally Posted on: 5/25/2025
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