Travel Coordinator Assistant - Part Time (Year-Round)

Are you a detail-oriented professional who thrives in a fast-paced environment? Do you have a passion for organization and ensuring seamless travel experiences? Join the team at Interlochen Center for the Arts as a Travel Coordinator Assistant, where you will play a vital role in managing and overseeing travel logistics for students, campers, and various departments.Position Summary: In this dynamic position, you'll be at the heart of coordinating transportation arrangements, ensuring smooth arrivals and departures, and providing top-tier support to students, families, and staff. Working closely with multiple departments, you will align travel logistics with the organization's needs, maintain accurate records, and serve as a reliable resource for travel-related inquiries. Your keen attention to detail, strong problem-solving skills, and ability to provide hands-on support during high-traffic travel days will help create a stress-free experience for all travelers.This position is part-time, working up to 24 hours per week, typically between 8:00 AM and 4:30 PM. Exceptions include 16 travel weekends per year, during which weekend work is required. From mid-June through the first week of August, the position requires Saturday and Sunday shifts to support increased camper activities. During the Academy School Year, weekend shifts are also expected during high-volume travel weekends.Start and end times, as well as daily shift lengths, may vary during peak periods. A flexible schedule is essential, as some weeks may require more than 24 hours of work based on operational needs.If you're looking for a rewarding role where your organizational skills and customer service mindset make a real impact, this is the perfect opportunity to join a collaborative and mission-driven team at Interlochen!

Essential Duties and Responsibilities:

Model Interlochen's core values and champion the mission and vision of the organization.

Reviews submitted student and camper travel plans for accuracy and compliance.

Reviews, prepares, and maintains travel and transportation-related documents and reports.

Receives, reviews, and processes submitted transportation and travel work orders.

Schedule buses and other transportation for student and camper travel needs.

Process submitted and approved travel plans in coordination with relevant departments.

Provide on-site support for student and camper departures and arrivals at TVC Airport, including early morning and late-night shifts.

Collaborate with other departments and stakeholders to align travel logistics with organizational needs.

Manage student, camper, and departmental billing for travel and break periods.

Exercise sound judgment in answering daily procedural questions regarding travel and transportation.

Prioritizes duties in a manner consistent with organizational objectives and growth.

Respects the culture, diversity, and rights of all students, their families, and the community.

Seeks the best use of materials, equipment and staff to maximize efficiency and effectiveness.

Complies with ICA policies/procedures and acts as a good steward of ICA finances.

Performs other duties as assigned.

Work Environment:

The work environment is primarily office-based but also includes scheduled dates throughout the year at the airport, which require significant walking, prolonged standing, navigating lines, and waiting

Position includes use of Mac computers, phones, and software systems to manage logistics, plan routes, and oversee operations

Field Work: Requires occasional work and assignment to the Cherry Capital Airport

Pace and Workflow: The work is fast-paced and dynamic, especially when coordinating schedules, handling last-minute changes, or resolving issues