Event Coordinator

Assist the team in completing the tasks and activities related to all corporate event projects forclientand its individual business lines. This includes conferences, meetings/events (virtual, hybrid and in person), executive town hall meetings, and other projects. This role requires strong attention to detail, the ability to work in a fast-paced environment, and a high level of professionalism.

Assist event managers by participating in planning meetings and providing logistical support as needed.

Support the execution of smaller-scale events and meetings under the direction of the event lead.

Create and manage registration sites and RSVPs. (Familiarity with Swoogo system a plus.)

Manage financial administration, including processing invoices and budget reconciliation.

Manage event logistics including coordination of food and beverage, room sets, audio/visual, transportation, hotel(s) and on-site support.

Collaborate with internal teams and external vendors to ensure seamless event coordination.

Maintain and order event supplies and resources.

Monitor and respond to messages in the Corporate Events mailbox.

Send calendar invitations and track RSVPs.

Requirements:

Bachelors degree with 1-2 years experience in marketing, communications or event planning

Superior project management skills including planning, coordinating, and organization; ability to manage multiple priorities concurrently

Experience with virtual event tools (ie MS Teams, Web Ex and Zoom).

Strong knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, MS Teams and Word), Excel proficiency is imperative

Excellent written and verbal communication skills and thorough follow-up

Ability self-manage time and priorities to deliver quality work under tight deadlines in a fast-paced environment

Proven ability to work well independently and as part of a team and embrace and contribute to a positive work environment.