Receptionist/Facilities Assistant

It's more than just numbers.

Miller Kaplan is a different kind of CPA firm; we believe in building a legacy-yours. We want to give our clients the very best, and we understand that begins with helping our employees be their best through professional mentorship, life-work integration, and a sense of community. That starts with you!

Job Summary:

The Office Assistant is responsible for diverse duties which support the Office Operations department in the Los Angeles office, including handling and dispatching for all classes of mail and packages, routing, and pick-up and delivery activities of mail operations and other assignments such as typing, scanning, and photocopy, assembly, reception coverage, & office cleaning.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Work with the Office Administrator to ensure reception coverage during lunch breaks and as needed for meetings and projects.
• Send, receive, sort, and distribute mail and packages throughout the firm.
• Arrange deliveries with companies such as FedEx, UPS, and USPS.
• Ensure proper labeling and packing for outgoing mail.
• Fill out and track certified mail and receipts.
• Post mail, drop off at the Post Office, and pick up mail as needed.
• Keep an inventory of mailing supplies, stationery, ink toners and postage.
• Order and stock supplies for the mail room, supply cabinets, and conference rooms.
• Order and stock vendor supplies for the kitchen and break rooms.
• Shred documents as needed and coordinate weekly shredding vendor pickup.
• Manage photocopying, assembly, and ensure scanning to GoFileRoom.
• Handle cleaning around the firm suites including kitchen, copy room, conference rooms and breakrooms.
• Assist with printer jams, paper and toner restock and incoming faxes.
• Coordinate labels for boxes to and from offsite and internal storage.
• Engage in light typing.
• Make photocopies; mail, scan, and email documents; and perform other clerical functions.
• Perform other related duties and projects as assigned.

Education and Experience:

Required:

• High School Diploma/GED required.
• Two+ years of experience doing mailroom, clerical and maintenance duties required.

Preferred:

• 1-2 years of reception experience in a fast-paced, high volume environment.

Required Skills/ Abilities:

• Basic computer proficiency.
• Excellent organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office Suite or similar software.
• Excellent customer service-oriented attitude; the ability to communicate with all levels of employees, couriers and vendors.
• Possess a valid Driver's License.

Physical Requirements:

• Must be able to lift up to 15-20 pounds at a time.
• Prolonged periods sitting at a desk and working on a computer.
• Ability to perform cleaning duties, including but not limited to sweeping, mopping, dusting, and wiping down surfaces to maintain a clean office environment.
• Standing, walking, and being on your feet for at least 50% of the workday.
• Traveling to post office as needed.

Benefits

LIFE:

• Competitive Salary: We value your dedication and hard work. We offer a competitive salary of $21-22 per hour for this role.
• Generous Paid Time Off: Start with 20 days and watch it grow, plus 2 extra days annually for managers.
• Comprehensive Healthcare: Medical options include HMO, PPO, HDHP, with fully covered dental and vision for you.
• Flexible Spending Accounts & Health Savings Accounts: Manage healthcare expenses conveniently with a benefits debit card.
• Employee Assistance Program: Confidential support for personal or work-related challenges.

FAMILY:

• Hybrid & Remote Flexibility: Work-life balance matters! Enjoy flexibility based on your role.
• Insurance Benefits: Basic life insurance, voluntary life insurance, and long-term disability coverage.
• Dependent Care and Pet Insurance: Covering loved ones, furry or not, with flexible spending accounts and pet insurance.
• Bereavement Paid Time Off: Time to grieve and heal without work worries.
• Sabbatical and Personal Leave Options: Recharge and refocus with time off for personal needs.

BUSINESS:

• Social Events: Networking and unwinding at virtual and in-office firm social events.
• Referral Bonuses: Earn rewards for growing our team and client base.
• Commuter Benefits: Funds for transit and parking to ease your daily commute.
• Professional Development: Reimbursement for licenses, memberships, CPE allowance, and access to classes through Becker.

DREAMS:

• Retirement Plans: Tailored 401(k) Profit Sharing Plan for your financial future.
• Support for Professional Certifications: Assistance on your journey to CPA or CFE, including study materials, exam reimbursements, and bonuses.
• Leadership Development and Mentorship: Personal and professional growth through mentorship programs.

Ready to embark on a fulfilling career journey with us? Join our team and unlock a world of opportunities and support!

Miller Kaplan does not accept unsolicited candidates, resumes, or referrals from staffing agencies or third parties unless there is a signed agreement in place. Any submissions to any employee or owner of Miller Kaplan without a pre-existing agreement will be considered Miller Kaplan's property and not subject to fees. For existing agreements, a role must be approved by the People & Culture department in writing and open to external search; otherwise, submittals and referrals will be considered Miller Kaplan property and not subject to fees. For inquiries regarding referrals or contracts, please contact ....

Miller Kaplan is an equal opportunity employer and will consider all qualified applicants for employment, without regard to race, color, religion, sex, national origin, disability, or any other legally protected status in accordance with applicable federal, state, and local laws. We also consider qualified applicants with criminal histories, in compliance with federal, state, and local regulations.

Miller Kaplan is unable to sponsor applicants for employment visas now or in the future, unless otherwise specified in the job posting.

Miller Kaplan participates in E-Verify. Go to to learn more.