Receptionist

Toyota Research Institute

Receptionist

Toyota Research Institute

Full time

Location

Los Altos, CA, United States

Work environment

In-person

Expected pay amount

30.00 - 32.00 USD Per Hour

Schedule

Onsite - M-F, 8AM-5PM

Assignment length

6 month contract

Job description

HireArt is helping Toyota Research Institute find an energetic, friendly and ambitious Receptionist to handle multiple administrative and customer service related responsibilities.

In this role, you serve as both the brand ambassador and the first point of contact for visitors.

The ideal candidate has at least 2 years of administrative experience, with prior receptionist experience being a strong asset.

We're looking for someone who demonstrates outstanding customer service abilities and maintains an enthusiastic, positive and professional demeanor.

As a Receptionist, you will:

Work cross-functionally with the office manager and other departments to align on upcoming events, special visitors, and/or special projects.

Greet and check in guests and assure they are taken care of in a timely manner.

Partner closely with security to ensure visitors are checked in with proper identification, visitor badges, and have signed non-disclosure agreements, etc.

Maintain and organize the front reception area.

Provide calendar management for conference rooms and staff.

Assist with tracking invoices, receipts, expenses, purchase orders, and various accounting duties.

Drive improvements or find creative solutions for inefficiencies in the lobby/front desk area.

Responsible for placing orders of all office and food/beverage supplies as replenishment is needed

Maintain various platforms (i.e., service tickets, email triage, etc.).

Help prepare weekly reports and other departmental projects/duties as assigned.

Requirements

2+ years of administrative experience

Computer skills (i.e., G-Suite)

Exceptional customer service skills, over the phone and in person, with guests and internal departments

A strong sense of urgency and problem-solving skills

An upbeat, energetic, positive, mature, and professional attitude

The ability to multitask in a fast-paced environment

Excellent attention to detail and accuracy

Ability to work well under pressure and with a diverse range of personalities

Excellent verbal and written communication skills

Ability to lift up to 20 lbs

Benefits:

PTO and paid holidays!

Pre-tax commuter benefits

Employer (HireArt) Subsidized healthcare benefits

Flexible Spending Account for healthcare-related costs

HireArt covers all costs for short- and long-term disability and life insurance

401k package

Commitment: This is a full-time, ongoing contract position staffed via HireArt. This position will be onsite and available to candidates local to the Los Altos, CA area.