Part-Time, As Needed, Event Coordinator

Part-Time, As Needed, Event Coordinator

AA/EEO Statement

AA/EEO Statement:

Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ individuals, veterans, and candidates and employees living with disabilities.

Veterans Statement

Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call ....

Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources; Jill Deneault, ..., ...

Lane Community College ensures that all documentation submitted to HR will remain confidential.

Position Information:

Posting Number: 250055

Job Title: Part-Time, As Needed, Event Coordinator

Applicant Notification:

Department Information

Our LCC Foundation is seeking to hire an Event Coordinator.

Application Information

Provide all documents as requested.

A resume may not take the place of any section of the application.

Incomplete applications will not be considered.

Applications will remain in the applicant pool until the position(s) is filled.

Location: Main Campus

Classification: Project Coordinator

Position Type: Hourly Part-Time Classified

Anticipated Start Date: July 1, 2025

Salary/Wage: Hourly

Salary/Wage Range: $27.53 - $40.38 (Classified Hourly Pay Grade 14)

Salary/Compensation Statement:

Our application is used to determine your initial salary placement for selected candidates. All employment and education history will be considered.

Part-Time Benefits may be available for qualified employees.

Grant Statement:

Continuation of position is contingent upon grant-funding.

Working Schedule:

This is a part-time, as-needed position.

Up to 20 hours per week are expected in July and August, and up to 40 hours per week September 1 - November 7, 2025. No more than 1039 hours in a 12 month period.

Hours may vary greatly and early morning, evening and weekend hours may be required when implementing events.

Flexibility with regard to work schedule is required.

FLSA: Non-Exempt

Position Status: Temporary

Full/Part: Part-Time

Annual Schedule: Other

Annual Schedule Details: July 1 - November 7, 2025

Quicklink for Posting:

POSTING TEXT

Posting Date: 06/02/2025

Closing Date: 06/16/2025

Applicant Pool: No

Open Until Filled: No

Required QUALIFICATIONS

Required Education:

Bachelor's Degree

Equivalency for Required Education: Four (4) additional years of experience beyond the minimum required may be deemed equivalent. Experience should be in nonprofit event coordination, implementation, and planning.

Required Experience:

Three (3) years of experience in an office environment involving extensive public contact is required.

One year of the required experience must be in a lead or supervisory capacity.

Licensure or Certification Requirements

An Oregon Driver's License or equivalent. *May be obtained at time of hire.

Conditions of Employment:

Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our FAQs for more detail.

Must work and reside in the state of Oregon at the time their work is being performed.

Preferred QUALIFICATIONS

Preferred Education

Preferred Experience

Experience in planning and implementing a live and/or silent fundraising auction, including solicitation of auction items

Large event management experience (100 attendees or more)

Experience overseeing volunteers

Experience working with a relational database (donor, auction and/or event)

Experience with Adobe Suite, including In-Design and Photoshop

Experience writing for publications and/or internal/external communication pieces

Applicable experience within the last five (5) years

Language Statement

We welcome multilingual applicants who can support and welcome all students.

Bilingual/Multicultural Statement:

Inclusiveness, diversity, and equity are integral to Lane's commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education.

Equivalency Statement:

We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lane mission of transforming lives through learning.

Position Purpose:

This high-energy position, supervised by the Annual Gifts Officer, plans, coordinates, and executes the annual fall fundraising event (in-person and virtual components, serving over 350 donors, providing excellent customer service to all sponsors, donors, and other event guests).

Essential Functions:

Under direct supervision of the Annual Gifts Officer, plan and execute the annual fall fundraising event for over 350 attendees, including managing and coordinating the event sponsors (for execution of sponsorship benefits), venue hospitality, live/silent auction items, and event volunteers. Oversee logistical execution on the night of the event.

Solicit and manage the donation of in-kind donations.

Organize and lead auction and steering committee meetings (external constituents and vendors) and facilitate communication with the event co-chairs for the fundraising event.

Determine room set-up specifications and audio-visual equipment needs for the fall fundraising event, negotiate with vendors including graphic designer, secure needed vendors, and select decorations, catering and other special offerings.

Implement event social media strategies in consultation with Foundation staff.

Enter information and ensure the accuracy of data entered into Foundation databases as assigned.

Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students. Adhere to the Foundation's donor privacy policy.

Other duties as assigned.

Equity and Inclusion

Demonstrate Lane Community College's core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities.

Duties are carried out respectfully, inclusively, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran's status, nationality, age, language, origin or employment status.

Must demonstrate an active concern for meeting the needs of students, staff, and the public.

Actively assist with ADA compliance in conjunction with Lane Community College's Human Resources and Disability Resources departments; support appropriate access for persons with disabilities to facilitate student and staff success; mentor and role-model cultural competency for persons with disabilities.

Supervision Statement:

Reports to and works under the general supervision of the Foundation's Annual Gifts Officer. Work is performed independently according to College and department policies, State and federal rules or regulations and a knowledge of budgeting procedures, personnel practices, information analysis and report preparation. The supervisor is available to consult on problems and policy decisions. Work is reviewed for the quality of services provided to the department.

This position may have responsibility to plan work, assign tasks, provide priorities, train assigned staff and be available to answer questions or troubleshoot problems on a daily basis.

Physical Demands/Working Environment:

Transport boxes weighing up to fifty (50) pounds.

Must be willing to work non-traditional hours, including early mornings, evenings and/or weekends, as required to implement events.

Must be able to travel independently to/from event locations, including locations outside the Eugene/Springfield area.

This position requires that an employee is able to sit or stand for extended periods of time.

Work safely.

Knowledge Skills and Abilities:

Knowledge of and Skills in:

Customer service and guest/donor relations

Principles of convention and meeting planning

Meeting room set-up

Auction software

Providing excellent customer service

Day-to-day planning and implementation of events

Operation of equipment, such as computers, tablets, overhead projector, microphone, and other audiovisual and kitchen equipment

Use of word processing, spreadsheet, and database software

Active listening, problem-solving, conflict resolution, and customer relations techniques

Managing time, staff, and resources

Effectively presenting information and responding to questions in one-on-one and group situations

Conducting business in English

Federal, State and Institutional rules, policies, and procedures as they relate to specific area of the assignment

Working under stress

Performing basic arithmetic computations

Entering data with accuracy and efficiency

Ability to:

Work effectively in a team

Communicate effectively orally and in writing

Work well with volunteers and external constituents of varied backgrounds

Keep accurate and detailed records

Assess skills and needs of volunteers

Provide positive reinforcement and encourage volunteers

Conduct work under pressure and deadlines

Work varied shifts and/or weekends

Keep accurate records and maintain confidentiality

Communicate effectively orally and in writing

Communicate with community members from varied ethnic and socioeconomic backgrounds

Work independently

Work safely