Marketing Event Coordinator

Topcon Positioning Group is headquartered in Livermore, California, USA (topconpositioning.com).

We design, manufacture and distribute productivity tools for developing a brighter future. Whether cultivating the earth or building upon it, Topcon brings innovation in workflow automation and seamless connectivity of data to construction, geopositioning and agriculture industries focused on developing a sustainable tomorrow.

Topcon is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, religion, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, genetic information, or other legally protected status.

T o learn more about Topcon career opportunities go to www.topconcareers.com .

Topcon Solutions serves the AEC industry as the retail division to Topcon Positioning Systems, and an Autodesk Platinum Partner. The technology offerings, workflows, and productivity solutions between these two brands are why Topcon Solutions is a leader in the industry. Ourvast product portfolio, technical expertise across brands, and business savvy industry knowledge are unmatched. Supporting our customers with training, technical support, consulting & repair is our specialty.16 locations, covering 20 states. Solutions Is Our Middle Name.

Job Purpose: The Event Coordinator is responsible for planning, organizing, and executing events that support Topcon Solutions Stores brand presence and business goals. This role ensures all logistical and promotional elements of events are handled with precision, from registration and booth setup to swag coordination and post-event follow-up. Working closely with marketing, sales, and external partners, the Event Coordinator plays a key role in delivering seamless, impactful experiences that connect with customers and elevate our presence in the AEC industry.

Core Job Duties

• Manage the full lifecycle of events including trade shows, partner events, and hosted programs. This is the core function of the role. It includes everything from initial planning to final wrap-up.
• Build and maintain event timelines and task lists using Asana
• Gather and confirm key event details such as dates, costs, registration links, and booth opportunities
• Help develop swag program and coordinate swag and collateral for events, including packing, shipping, tracking, and delivery confirmations
• Work closely with internal teams to ensure booth assets, flyers, and digital content are ready and aligned
• Collaborate with the marketing team to support social media and email promotions for larger events.
• Send pre-event emails to sales reps with all logistics, links, tracking info, booth advice, and tips.
• After each event, track leads, request rep feedback, and submit event reports.
• Manage logistics with vendors, associations, and external partners as needed.
• Track event budgets, collect invoices, submit purchase orders, and log everything in Asana.
• Occasionally travel to support key events or assist on-site.

Minimum Requirements for job:

Education and Experience: A minimum of 2 years of experience coordinating events, trade shows, or logistics-heavy projects is required, along with experience working in a professional office environment and collaborating across departments. An associate's or bachelors degree in marketing, communications, business, event management, or a related field is preferred. Familiarity with project management tools such as Asana, as well as CRM or marketing platforms, is a plus.

Knowledge, Skills, and Attributes: E xcellent communication and collaboration skills, strong organizational skills with attention to detail, the ability to manage multiple projects and deadlines, a self-motivated and problem-solving mindset, and comfort working with marketing, sales, and operations teams. Candidates should have experience with project management tools such as Asana, Trello, or Monday.com, as well as experience in event logistics, shipping, and vendor coordination. A willingness to travel occasionally is expected. Marketing event experience is preferred but not required.

Physical Requirements: This role requires the ability to sit or stand at a desk for extended periods and use a computer and phone for routine tasks. The Event Coordinator must be able to lift and carry boxes weighing up to 30 pounds, such as event swag, marketing collateral, or booth materials. The position may involve packing, unpacking, and moving event supplies, as well as occasional travel that includes walking long distances across convention centers or event venues. Bending, reaching, and stretching may also be required when handling physical materials or assisting with event setup.

Working Conditions: This position is based on-site. Flexibility in schedule is important, as occasional evenings or weekends may be required to align with event schedules.