Event Coordinator- High School Job ID#13368

Position Type:
Professional/ Service Coordinator

Date Posted:
6/4/2025

Location:
Greater Hartford Academy of the Arts - High School

Date Available:
09/02/2025

Closing Date:
06/17/2025

&nbsp&nbsp Events Coordinator for CREC Greater Hartford Academy of the Arts High School - Full Day

Greater Hartford Academy of the Arts Full Day is seeking a part-time Events Coordinator to play a crucial role in planning, organizing, and executing a wide range of school events, performances, exhibitions, and activities. This dynamic role requires a collaborative, creative and detail-oriented individual who can effectively manage the logistics and coordination of events that showcase our students' talents and creativity.

Essential Functions: As an Events Coordinator, your responsibilities will include:
Event Planning:

• Collaborate with school administration, faculty, and students to conceptualize and plan events that align with the school's artistic and educational goals.
• Work closely with the arts team to refine current school wide showcases.
• Other events that will require oversight: school dances, cultural celebration events, recruitment events and other community events.
• Develop comprehensive event timelines, and action plans to ensure safe and successful events.
• Secure necessary permissions for events.

Logistics Management:

• Coordinate event logistics, including venue selection, set-up, voluntary staff/chaperones, decoration, and breakdown.
• Oversee technical requirements such as lighting, sound, and stage design.
• Ensure the availability of necessary equipment, materials, and supplies for each event.
• Notify all stakeholders of event needs (i.e., custodial staff, security, administration, students, parents etc.).

Vendor and Performer Coordination:

• Identify, and manage relationships with event vendors, including catering, workshop artists, guest speakers, audiovisual, and entertainment providers.
• Liaise with student performers, artists, and participants to ensure their needs and requirements are met.

Promotion and Marketing:

• Develop marketing strategies to promote school events within the school community and to external audiences.
• Create promotional materials such as flyers, posters, and social media content.

Guest Services:

• Provide excellent guest service to attendees, including answering inquiries, managing ticketing, and ensuring a positive event experience.
• Address and resolve any issues or concerns that may arise during events.

Post-Event Evaluation:

• Conduct post-event evaluations to assess the success of each event and identify areas for improvement.
• Gather feedback from attendees and stakeholders.

Experience and Qualifications:

• Bachelor's degree in Event Management, Arts Administration, or a related field (preferred).
• Proven experience in event planning and coordination, particularly in the arts or education sector.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills.
• Creative problem-solving abilities.
• Ability to use computer network systems and software applications as needed.
• Ability to work flexible hours, including evenings and weekends, to accommodate event schedules.
• A passion for the arts and a commitment to fostering a creative and supportive environment for students.

Certification/License:

• Motor Vehicle Operators License or ability to provide own transportation to school site.

Work Schedule, Sept-June:
Monday - Friday, 20 hours a week in addition to some evenings and weekends.

For further information, please contact Jaclynn Hart, Artistic Director, Greater Hartford Academy of the Arts High School at ... .

Applications are only accepted online at www.crec.org/careers/