Receptionist / Office Assistant

ACMF is looking for a dynamic office assistant to join our team!  

Hours: Monday-Thursday 8:00AM-4:30PM, Friday 7:00AM-3:30PM

Job Summary

The Receptionist/Office Support Representative will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization.  They will actively maintain the appearance and décor of the area to ensure a clean and orderly appearance.

Summary of essential Job functions

• Greet visitors with a warm welcome and/or offer timely acknowledgement of their arrival
• Ensures use of the visitor log for all guests and notifies appropriate personnel of visitor’s arrival
• Answer incoming phone calls pleasantly and professionally
• Route calls to the appropriate person/dept being mindful of hold times
• Electronically save and file Accounts Payable
• Send out vendor payments
• Close out and file completed customer jobs
• Filing of customer jobs and accounts receivable
• Assist team leads, sales and customers requesting shipment information; pack slips, bills of lading, proof of delivery, etc.
• Assist in month-end processing until complete each month
• Print copies of employment applications to have ready for walk-in applicants or employee referrals
• Print copies of vacation slips as needed
• Keep front office orderly at all times
• Decorate for holidays or special events

Summary of secondary Job functions

• Assist in entering of accounts payable
• Perform other duties as assigned by management

Qualifications required

• Ability prioritize and to multi-task in a fast paced environment
• Ability to handle confidential information in a discreet, professional manner
• Proficient in data entry and management
• Eye for detail, accuracy is imperative
• Able to meet deadlines
• Excellent oral and written communication skills
• Excellent organizational and analytical skills
• Ability to be an effective team member and display initiative
• Proficient with MS Word and Excel, Outlook
• Knowledge of administrative management practices and procedures
• Knowledge of clerical practices and procedures

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as requested by management.