District Receptionist 2025-2026 School Year

Position Type:

Secretarial/Clerical/Secretary

Date Posted:

6/10/2025

Location:

District Office

Date Available:

ASAP

Closing Date:

Open Until Filled

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FLAGSTAFF UNIFIED SCHOOL DISTRICT NO. 1

District Receptionist

2025-2026 School Year

Position Title: District Receptionist

Department/Section: District Office/ Administration Building

Supervisor: Director of Human Resources

Hourly Rate: $20.00 - $20.75/hour (depending on experience).

Pay Grade: 61

Schedule: 40 hours/week; Monday - Friday (7:30 a.m. to 4:30 p.m.); 12 month calendar. Benefits offered. Arizona State Retirement System eligible.

Start Date: ASAP

SUMMARY OF FUNCTION:

Seeking candidate who understands what it means to be the "first-impression" of our School District. The right candidate for this position will be committed to maintaining a positive and outgoing attitude and will warmly and promptly greet visitors/customers in person and on the phone (students, parents, community members, FUSD employees and staff, vendors). In addition to serving as the Administration District Receptionist, duties include managing the District's Industrial Claims Process. Training will be provided.

QUALIFICATIONS:

• High School Diploma or equivalent certification - required

• College degree preferred

• At least 3 years prior experience in similar role

• Ability to deal effectively and positively with public, parents, staff and students

• Previous experinece in a high-standard customer service environment preferred

• Must be able to multi-task in a high traffic environment

• Biligual preferred

TYPICAL TASKS:

• Greet visitors and determine nature and purpose of the visit. Direct them to specific department/destination.
• Operate multi-line phone system, screen, or forward calls. Provide information, taking messages or scheduling appointments.
• Provide information about the district office, such as location of departments, schools stes, employees within the organization or services provided.
• May schedule space or equipment for special programs.
• Creat work orders to Maintenance/Facility Services at the request of adminstration center staff.
• Perform administrative support tasks such as proofreading, filing, mailing, etc.
• Sign for incoming deliveries and direct delivery personnel as needed.
• Workers compensation: Oversee the procedures for workers compensation including assisting with reports, communication with staff and supervisors, attending hearings, distribution of forms, safety newsletter, and other information. Will work closely with the District's Industrial Insurance Carrier, coordinate modified duty for injured workers, compile injury information and file year-end OSHA report and maintaining OSHA records.
• Perform other duties as assigned.

ESSENTIAL SKILLS:

• Must have strong desire to provide the highest level of customer service and assistance.
• Ability to project professional and positive attitude.
• Ability to effectively respond to and meet the needs of diverse client base.
• Strong organization and prioritizing skills.
• Ability to make independent decisions when circumstances warrant.
• Strong ability to take initiative with the ability to take charge of a situation.
• Excellent interpsonal, presentation, and relationship-building skills.
• Strong sense of personal responsibility and relability, with the desire to work as an integral member of a team.
• Working knowledge of computer and software applications (MS Word, Excel, Microsoft Outlook, Google Calendar, Docs and Sheets)
• Maintain confidentiality of sensitive information.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee is occasionally required to move from location to location and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Information contained in this job description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position, and additional duties may be assigned.

Thank you for your interest in the Flagstaff Unified School District. Please submit a complete application. Education information must be included in the application. Complete work history needed for proper placement on the salary schedule. If this information is not complete, your application will be returned. All applicants (including current district employees) must submit a complete online application.

Current Internal candidates, please contact Human Resources @ ... for hourly rate information. Years of service and grade movement (up or down) will be considered.

All employees are subject to a criminal background check. The Flagstaff Unified School District is committed to a policy of nondiscrimination in relation to race, color, religion, gender expression, sexual orientation, military status, age, national origin, or disability.