Receptionist/Administrative Support Coordinator

PURPOSE:

The role of the Receptionist & Administrative Support Specialist is to manage the lobby, handling incoming calls, receive and process visitors, and perform various administrative tasks to support smooth operation of office. This position should have strong organizational and communication skills, along with the ability to prioritize tasks and work independently.

EDUCATION/EXPERIENCE:

A.A or A.S and 3-5 years of relevant work experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

- Proven experience as receptionist, front office representative or similar role

- Proficiency in Microsoft Office Suite

- Excellent written and verbal communication

- Ability to work effectively in a team environment and independently.

- Detail-oriented and organized.

- Must be able to manage multiple tasks at once.

- Must be able to produce consistent, accurate and timely work.

- Prepare reports and presentations.

DUTIES/Essential Responsibilities:

- Greeting and welcoming all visitors; manage visitor registration, issue visitor badge, process non-disclosure agreement and guide visitor(s) to appropriate personnel.

- Coordinate denied party screening ahead of any visitors arriving.

- Answer and direct phone calls.

- Order/set up catering as needed for visitor/customer/internal requested meetings.

- Create/Maintain purchase requisitions as needed.

- Process Invoices to Accounts Payable to ensure timely payment

- Provide administrative and general support to the Executive Assistant to CEO

- Upkeep of office, town hall and kitchen

- Order/maintain office supplies

- Assist in travel issues (SAP Concur)

- Set up and maintain travel profiles in SAP Concur

- Assist with expense report support in SAP Concur

- Coordinate/Maintain Carbondale site Rental Vehicle Request Process

- Handle confidential information with discretion.

- Ensure compliance with company policies and procedures.

- Perform other duties as assigned.

CONTACT WITH OTHERS:

Interacts with project managers, purchasing, sales, customer service, and office staff as well as manufacturing managers and line leads, purchasing, shipping, and related subcontractors/vendors. This interaction can occur daily or on an as-needed basis.

PHYSICAL REQUIREMENTS:

Employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee may lift and/or move up to 50 lbs. Specific vision abilities required by the job may include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The individual must have a high level of comprehension, and a high level of general, verbal, written, and numerical intelligence.

WORK ENVIRONMENT:

Works majority of the day in a climate-controlled environment, with the exception of or otherwise specified, performing work in the warehouse or manufacturing areas which are subject to changes in temperature and/or noise.

TRAVEL:

Generally, travel is not required

LOCATION:

Gentexs Carbondale facility is located in Northeastern Pennsylvania in Lackawanna County. Carbondale, PA is about twenty miles north of Scranton, PA, 50 miles south of Binghamton, NY, and about 125 miles from New York City and Philadelphia. The area hosts numerous nearby state parks, nature preserves and local colleges and universities, including The University of Scranton and Marywood University. Northeast Pennsylvania is a beautiful area and offers an excellent cost of living. It is a great place to work, recreate, meet people, raise a family and live!

Gentex Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard for any applicable state or federal protected class. Gentex is an E-Verify Participant. Pre-employment drug/alcohol/background screening is required.