Education Receptionist

Employee Requisition Form

Department: Education
Position to be filled: Receptionist

Required Qualifications/Essential Duties:

• High school diploma or General Education Diploma (GED) or one (1) year related experience.
• This position must be proficient in creative design and Microsoft office Suite (Excel, Word, Publisher, etc.).
• Assist Director with related office duties.
• Retrieve messages from voicemail and forward to appropriate personnel
• Answer incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel.
• Take and deliver messages or transfer calls to voicemail when appropriate personnel are unavailable.
• Answer questions about organization and provide callers with address, directions, and other information.
• Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.
• Greet scheduled visitors and conducts to appropriate area or person.
• Monitor visitor access and issue passes when required.
• Update appointment calendars.
• Receive, sort, and route mail and maintain and route publications.
• Maintain fax machines, assist users, send, retrieve, and route faxes .
• Create and print fax cover sheets, memos, correspondence, reports and other documents when necessary.
• Take payments for services and products.
• Prepare travel vouchers.
• Order, receive, and maintain office supplies.
• Perform clerical duties as needed, such as filing, photocopying and collating.
• Take minutes and transcribe information at staff meetings.
• Responsible for input of information and development of monthly newsletter to be circulated throughout community.
• Drive company vehicles or personal vehicle to conduct business on behalf of the Education Department.

Reports To: Director
Starting Rate of Pay: $17.00 per hour (Non-Exempt)
Approximate Hours: 40+ hours per week