Receptionist

The receptionist provides a welcome to our customers either by phone or in person and communicates critical messages to the proper contacts and manages the voice mail system. The receptionist provides administrative support to project managers and must possess good judgment and communication skills to ensure that purchase orders are accurate and up to date. In addition to great organizational skills, the receptionist fosters and creates strong relationships with vendors and clients.

Essential Functions

• Receives and directs incoming calls and visitors; serves as location receptionist
• Provides clerical assistance to all departments
• Takes and relays messages
• Provides information to customers as required
• Sends and receives faxes, disperses to all departments
• Data input or word processing functions as needed
• Support project managers with day to day tasks
• Ensure accuracy while entering purchase orders and reviewing acknowledgements
• Runs and analyzes purchase order reports
• Responsible for accurate and timely order acknowledgments and delivery dates from vendors
• Maintains accounts receivable
• Performs other related activities as necessary

Minimum Qualifications

• High School Diploma or GED Required
• 1-3 years of experience in a similar position
• Must pass pre-employment drug screen and background check including motor vehicle report

Knowledge, Skills and Abilities

• Excellent customer service skills
• Ability to multitask
• Must be detail oriented and have strong critical thinking skills
• Understanding of basic computer functions
• Excellent verbal and written communication skills required
• Proficient in Word, Excel and Outlook
• At least 3 years of prior experience in A/R or purchasing