Event Coordinator

2 years

Blooming Hill is a small, family-owned farm with an onsite restaurant and event venue. The farm uses around 100 acres of land in Orange County, NY and grows a very wide variety of specialty organic produce. The founding business for the farm was selling produce wholesale to restaurants and retail at farmer's markets in the Hudson Valley, New York City, & the surrounding area. In recent years we expanded our offerings to include a full service on site restaurant and catering for events we host at the farm. Our season for larger outdoor events- mainly weddings- runs from May until early November but booking and planning events take place year round. .

We center the food and beverage program for the restaurant and events around the produce we grow on our properties and attempt to source anything that we don't produce ourselves from the highest quality farmers & purveyors.

We are currently seeking an event coordinator to join our growing team. This role is a support position in which you will directly assist the Director of Events and Senior Event Manager on a day to day basis. This role is a full time hourly position with the potential to eventually transition to a full time salaried management position for the right candidate. Our normal company working days are Wednesday through Sunday and we often work nights and weekends during our busy event season. Our events are mainly held Fri, Sat & Sun evenings between May - November so availability on site on those days is a must for this position. Wednesday and Thursday would be administrative, planning and prep days and some remote work may be possible on these days as determined appropriate by the event director.

Our Ideal Candidate & Qualifications Desired:

• Previous experience in client facing role
• Previous experience in hospitality/food and beverage/catering/event industries
• Understanding of event timelines, logistics, and operations
• Highly organized and acute attention to detail
• Flexible and easy going attitude with ability to work well in a team structure
• Eager to learn and build a career within the event industry
• Self-starter and highly motivated succeed through hard work, not afraid to put in time and work your way up at a company
• Sense of urgency and ability to work under pressure but always remain calm on the surface, especially in regard to guests, clients, and other staff
• Multitasker with an intuitive nature who will strive to ascertain and fulfill the needs of the event management team
• Good working knowledge of Google Drive, Gmail, Calendar, Docs, and Sheets (knowledge or experience with other event planning software is also a plus, though may or may not be used at our company)
• Outstanding verbal and written communication skills

Responsibilities & Duties of this Position:

• Day of event coordination and execution, as needed
• Keep all event planning documents and website up-to-date and accurate
• Organize photos of past weddings for event managers to have easy access
• Assist with booking site visits with potential and current clients and vendors, as needed
• Create and send planning documents and folders for current clients
• Assist with the organization of the calendar, keeping it accurate and up-to-date
• Assisting with specialty events such as farm dinners and tastings
• Update email templates as needed to streamline communications
• Communicate with vendors and clients on event day as needed
• Order, organize and maintain our inventory of decor on a weekly basis
• Any other duties as deemed appropriate by event team management at our company

Compensation: Hourly ($35.00)

Benefits & Perks: Paid Time Off, Potential Bonuses, Dining Discounts

Previous Experience in Client Facing Role

Event Coordination

Previous Experience in Hospitality/Food and Beverage/Catering/Event Industries

Time Management

Outstanding Verbal and Written Communication Skills

Problem Solving

Sense of Urgency and Ability to Work Under Pressure but Always Remain Calm on the Surface, Especially in Regard to Guests, Clients, and Other Staff

Customer Service Orientation

Good Working Knowledge of Google Drive, Gmail, Calendar, Docs, and Sheets

Adaptability

Multitasker With an Intuitive Nature Who Will Strive to Ascertain and Fulfill the Needs of the Event Management Team

Team Collaboration

Attention to Client Needs

Initiative

Stress Management

Organizational Skills

Communication Skills

Creativity in Event Planning

Inventory Management

Detail Orientation

Planning and Preparation

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