Purpose of the Position**
The Receptionist is responsible for delivering clerical, secretarial, and administrative support to ensure the smooth and efficient operation of municipal services within the Hamlet Office.
**Scope of Work**
Reporting directly to the Executive Director, the Receptionist serves as the first point of contact for the organization. This position plays a critical role in maintaining office operations, assisting staff, and ensuring the timely and accurate flow of information. Inefficiencies in this role may lead to service disruptions and reduced operational effectiveness.
**Key Responsibilities**
**1. Office Administration & Support**
+ Answer and direct telephone and fax communications.
+ Receive and distribute incoming mail; open and date-stamp general correspondence.
+ Maintain general filing systems and file all incoming/outgoing documents.
+ Assist in scheduling and preparation for meetings, including Council and committee sessions.
+ Maintain office supply inventory and place orders as needed.
+ Provide word processing and other secretarial support.
+ Coordinate conference calls and meeting logistics.
**2. Clerical Duties**
+ Maintain accurate and up-to-date filing and record-keeping systems.
+ Monitor office supply usage and coordinate equipment maintenance and repairs.
**3. Reception & Front Desk Management**
+ Answer incoming calls and respond to inquiries professionally.
+ Redirect calls and take messages when appropriate.
+ Greet and assist visitors, students, and members of the public.
+ Guide visitors to the appropriate staff or department.
**4. Staff & Executive Support**
+ Provide general administrative assistance to the Executive Director and staff.
+ Support internal communications and office-wide coordination efforts.
**5. Other Duties**
+ Perform additional administrative and clerical tasks as assigned.
**Qualifications & Skills**
+ Must be fluent in English AND Spanish
+ Proven experience in a receptionist or administrative support role preferred.
+ Excellent interpersonal and communication skills.
+ Strong organizational and time management abilities.
+ Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
+ Ability to work independently and handle confidential information with discretion.
**Pay Details:** $18.00 to $20.00 per week
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
The Receptionist is responsible for delivering clerical, secretarial, and administrative support to ensure the smooth and efficient operation of municipal services within the Hamlet Office.
**Scope of Work**
Reporting directly to the Executive Director, the Receptionist serves as the first point of contact for the organization. This position plays a critical role in maintaining office operations, assisting staff, and ensuring the timely and accurate flow of information. Inefficiencies in this role may lead to service disruptions and reduced operational effectiveness.
**Key Responsibilities**
**1. Office Administration & Support**
+ Answer and direct telephone and fax communications.
+ Receive and distribute incoming mail; open and date-stamp general correspondence.
+ Maintain general filing systems and file all incoming/outgoing documents.
+ Assist in scheduling and preparation for meetings, including Council and committee sessions.
+ Maintain office supply inventory and place orders as needed.
+ Provide word processing and other secretarial support.
+ Coordinate conference calls and meeting logistics.
**2. Clerical Duties**
+ Maintain accurate and up-to-date filing and record-keeping systems.
+ Monitor office supply usage and coordinate equipment maintenance and repairs.
**3. Reception & Front Desk Management**
+ Answer incoming calls and respond to inquiries professionally.
+ Redirect calls and take messages when appropriate.
+ Greet and assist visitors, students, and members of the public.
+ Guide visitors to the appropriate staff or department.
**4. Staff & Executive Support**
+ Provide general administrative assistance to the Executive Director and staff.
+ Support internal communications and office-wide coordination efforts.
**5. Other Duties**
+ Perform additional administrative and clerical tasks as assigned.
**Qualifications & Skills**
+ Must be fluent in English AND Spanish
+ Proven experience in a receptionist or administrative support role preferred.
+ Excellent interpersonal and communication skills.
+ Strong organizational and time management abilities.
+ Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
+ Ability to work independently and handle confidential information with discretion.
**Pay Details:** $18.00 to $20.00 per week
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
Job ID: 481367296
Originally Posted on: 6/15/2025
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