Administrative Assistant (Receptionist/HR Assistant)

About Us:

Since 1984, Rabalais Instrument & Electrical Constructors has been meeting and exceeding client expectations on projects ranging from industrial and commercial electrical, instrumentation, and control services to installation, repair, and maintenance services for residential, commercial, and industrial facilities. With an experienced, highly skilled staff, cutting edge technology, and a passion for safety and quality, Rabalais provides top-quality services in a timely and cost-effective manner. In fact, Rabalais has built a reputation as one of the most reliable and respected electrical and instrumentation contractors in the nation. The management team at Rabalais brings a combined experience of over 500 years to each project the company undertakes.

Job Overview: Administrative Assistant who will oversee the hiring of all office and field positions. The primary responsibility of the Admin is to drive the hiring process to ensure that open positions are filled as quickly as possible with the best talent possible. This position is critical in: helping the company establish a positive image in the community, building networks of candidates, and developing creative, cost-effective sourcing strategies.

Essential Duties:

• Assist with electronically processing new hires.
• Verification of Employment
• Verification of Hours
• File maintenance to ensure compliance.
• Schedule new hire orientation and employee training.
• Update and manage employee files.
• Update license and training information and expiration dates.
• General HR Reporting
• Assist with internal/external HR related matters.
• Quickly establish and maintain a rapport with people of diverse backgrounds and professional levels.
• Assume receptionist duties, greet the public and refer them to appropriate staff members, answer phone calls, route calls, and take messages when required.
• Order office supplies and monitor inventory.
• Sign for and distribute UPS/Fed Ex/Airborne packages. Distribute incoming mail and prepare outgoing mail including bulk mail.
• Perform general clerical duties to include but not limited to photocopying, faxing, mailing, filing and scheduling appointments

This job description does not necessarily cover every task or duty that might be assigned. Employees may be assigned additional responsibilities as necessary. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer. Disabled/Veterans

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Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.