Asst. Authentications Specialist/Receptionist
Salary
$15.00 - $20.00 Hourly
Location
Salt Lake County, UT
Job Type
Part Time
Job Number
45427
Agency
060 Governor's Office
Unit
1610 GOV LT GOV OFFICE
Opening Date
06/20/2025
Closing Date
6/29/2025 11:59 PM Mountain
FLSA
Non-Exempt
Recruiter
Sarah Humphries
# of Openings
1
Location
350 State St #220, Salt Lake City, UT 84103
Benefits
This position is not eligible for benefits.
Background Check
You must successfully pass a criminal history check.
Schedule Code
AC - Employees in Offices of Elected Officials - This is a career service exempt at will position.
EEO Statement
The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, dial 711 or TTY: ....
DESCRIPTION
BENEFITS
Job Description
ASSISTANT AUTHENTICATIONS SPECIALIST/RECEPTIONIST
The Office of the Lieutenant Governor is responsible for processing documents for use in foreign countries. This process is an international mandate under the Hague Convention. The Office also processes notary public commissions and oversees city and town incorporations, government entity registration, lobbyist regulations, campaign financial disclosures, and elections.
The Office is looking for a dedicated individual to serve as its Assistant Authentications Specialist and Receptionist. This position is responsible for assisting the Authentications Specialist with processing all document authentication/Apostille requests, as well as maintaining the reception area in the office. The position is the face of the office and may be the first person the public interacts with. As such, they will have the responsibility of greeting and assisting each individual who enters the office in a professional and kind manner.
The ideal candidate for this position will have excellent customer service skills, a professional demeanor, the ability to work within a team, the ability to multitask, willingness to learn, and a positive attitude. Preference may be given to candidates who can speak Spanish.
POSITION RESPONSIBILITIES (Subject to change depending on the needs of the office)
Assist the Authentications Specialist with the following duties:
Interact with and assist constituent requests for document processing
Greet and assist all members of the public that enter the office
Handle and receipt all monetary transactions
Monitor email accounts related to Authentications and respond to emails and questions
Answer phone calls
Open and distribute mail
Assist the public in matters related to notary commissions
Data entry
Other general office duties as assigned
PREFERRED QUALIFICATIONS
Proven experience working in a front office
Intermediate to advanced skills in Microsoft Excel, Microsoft Word, Microsoft, PowerPoint, and Google Suite products (e.g., Google Docs, Sheets, Calendar)
Excellent communication skillsboth written and verbalwith the ability to simplify and explain complex and technical concepts
Knowledge of principles, practices, and procedures of an office environment
Ability to deal with people in a manner which shows sensitivity, tact, and professionalism
Excellent customer service
Ability to organize, multitask, prioritize, and work under pressure
Ability to maintain a safe and highly organized reception area
Available to work in-person Monday through Friday, up to 29 hours/week, excluding all state and federal holidays
Ability to speak Spanish
Why You Should Join Our Team
The Lieutenant Governor's Office supports the pursuit of professional growth and development through a culture that encourages great employees, great attitudes, and teamwork. We are a small office staffed with an excellent team that supports the Governor and all state agencies.
Employer
State of Utah
Address
4315 S. 2700 W., Suite 2100
Taylorsville, Utah, 84129
Salary
$15.00 - $20.00 Hourly
Location
Salt Lake County, UT
Job Type
Part Time
Job Number
45427
Agency
060 Governor's Office
Unit
1610 GOV LT GOV OFFICE
Opening Date
06/20/2025
Closing Date
6/29/2025 11:59 PM Mountain
FLSA
Non-Exempt
Recruiter
Sarah Humphries
# of Openings
1
Location
350 State St #220, Salt Lake City, UT 84103
Benefits
This position is not eligible for benefits.
Background Check
You must successfully pass a criminal history check.
Schedule Code
AC - Employees in Offices of Elected Officials - This is a career service exempt at will position.
EEO Statement
The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, dial 711 or TTY: ....
DESCRIPTION
BENEFITS
Job Description
ASSISTANT AUTHENTICATIONS SPECIALIST/RECEPTIONIST
The Office of the Lieutenant Governor is responsible for processing documents for use in foreign countries. This process is an international mandate under the Hague Convention. The Office also processes notary public commissions and oversees city and town incorporations, government entity registration, lobbyist regulations, campaign financial disclosures, and elections.
The Office is looking for a dedicated individual to serve as its Assistant Authentications Specialist and Receptionist. This position is responsible for assisting the Authentications Specialist with processing all document authentication/Apostille requests, as well as maintaining the reception area in the office. The position is the face of the office and may be the first person the public interacts with. As such, they will have the responsibility of greeting and assisting each individual who enters the office in a professional and kind manner.
The ideal candidate for this position will have excellent customer service skills, a professional demeanor, the ability to work within a team, the ability to multitask, willingness to learn, and a positive attitude. Preference may be given to candidates who can speak Spanish.
POSITION RESPONSIBILITIES (Subject to change depending on the needs of the office)
Assist the Authentications Specialist with the following duties:
Interact with and assist constituent requests for document processing
Greet and assist all members of the public that enter the office
Handle and receipt all monetary transactions
Monitor email accounts related to Authentications and respond to emails and questions
Answer phone calls
Open and distribute mail
Assist the public in matters related to notary commissions
Data entry
Other general office duties as assigned
PREFERRED QUALIFICATIONS
Proven experience working in a front office
Intermediate to advanced skills in Microsoft Excel, Microsoft Word, Microsoft, PowerPoint, and Google Suite products (e.g., Google Docs, Sheets, Calendar)
Excellent communication skillsboth written and verbalwith the ability to simplify and explain complex and technical concepts
Knowledge of principles, practices, and procedures of an office environment
Ability to deal with people in a manner which shows sensitivity, tact, and professionalism
Excellent customer service
Ability to organize, multitask, prioritize, and work under pressure
Ability to maintain a safe and highly organized reception area
Available to work in-person Monday through Friday, up to 29 hours/week, excluding all state and federal holidays
Ability to speak Spanish
Why You Should Join Our Team
The Lieutenant Governor's Office supports the pursuit of professional growth and development through a culture that encourages great employees, great attitudes, and teamwork. We are a small office staffed with an excellent team that supports the Governor and all state agencies.
Employer
State of Utah
Address
4315 S. 2700 W., Suite 2100
Taylorsville, Utah, 84129
Job ID: 482329341
Originally Posted on: 6/22/2025
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