Receptionist

This job was posted by : For more

information, please see:

**Position Summary:**

The Receptionist will be responsible for greeting all visitors and

answering incoming phone calls while maintaining a high level of

professionalism. Additionally, this position is responsible for

providing food and beverage services for all company meetings and or

lunches. The Receptionist will routinely handle highly confidential

information in a discreet, professional manner and provide a customer

service approach with all interactions. In addition, this position will

be responsible for travel arrangements for employees and

scheduling/reserving car rentals.

**Duties and Responsibilities:**

- Answer incoming calls, screen and route calls to the appropriate

person

- Greet all visitors and guests with a pleasant and welcoming

atmosphere and assisting guests upon arrival with proper badge and

sign in distribution

- Provide callers with information such as company address, directions

to the company location, company fax numbers, company website and

other related information

- Handle customer inquiries and provide high-quality service through

answering inbound calls

- Receive, sort, date stamp, and distribute daily mail

- Order office supplies including soft drinks, bottled water, paper

products, etc.

- Oversee the ordering and stocking of office supplies to ensure a

well-equipped workspace

- Utilize MS Office for data entry, communication, and other

administrative tasks

- Handle multiple rental car requests at any given time

- Act as the face of the company for internal and external employees

- Fulfill requests quickly and efficiently, and support engineers,

CEOs, and other staff

- Maintain office security by following safety procedures and

controlling access via the reception desk (monitor logbook, issue

visitor badges)

- Manage and coordinate office mail, including sorting and delivering

incoming mail and coordinating outgoing shipments

- Assist with the arrangement and preparation of meeting rooms as

required

- Make travel arrangements (flight/hotel/registration fees) when

payment is by corporate credit card

- Reconcile credit card charges to purchase orders/receipts for

expenses

- Ensure the reception area is tidy and presentable, with all

necessary stationery and material (e.g. pens, forms and brochures)

- Books conference rooms for in-house meetings

- Follow up post meeting(s) to ensure meeting areas are returned to

standard (trash removed; dish washers run/emptied; furniture in

proper place, etc.)

- Maintain organized and stocked VIP suites & kitchens (i.e. cabinets,

drawers, paper products, coffee, sugars, etc.)

- Process all food requests with vendors, develop and maintain

relationships with outside caterers and vendors

- Point of contact for office cleaners and building repairs.

- Other projects and responsibilities may be added at the companys

discretion.

**Special Knowledge, skills and abilities:**

- Demonstrated ability to manage multiple tasks and prioritize

effectively

- Proficient in MS Office applications, particularly Word, Excel, and

Outlook

- Excellent verbal and written communication skills

- Strong organizational skills with keen attention to detail

- Ability to interact with clients in a friendly and welcoming manner

- Ability to handle sensitive information with utmost confidentiality

- Self-starter, highly motivated individual

- Professional appearance and ability to be at work on time when

scheduled.

- Team player mentality; Ability to promote a collaborative, positive

and professional work environment

- Ability to lift up to 25 lbs