Bilingual Receptionist

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GENERAL DESCRIPTION:\

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The Receptionist is responsible for the Phoenix office operations and

program support including coverage of the telephones and front desk.

Responsible for general office operations including purchasing and

management of equipment and supplies. Serves as the first point of

contact for Child & Family Resources and provides administrative\

support. Handles the flow of people through the agency.\

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SUMARY OF ESSENTIAL JOB FUNCTIONS:

- Answers the telephone and communicates program information to the

public.

- Provides direct administrative support to Vice President, Family &

Community Services.

- Provides clerical support and assistance to program staff.

- Responsible for office receptionist area, copy and postage area,

conference rooms and janitorial closet.

- Coordinate office building repairs, janitorial service, annual

office inspections, and pest control services.

- Coordinate, schedule and assist in conference room meetings

including room preparations, room arrangement, refreshments,

clean-up, etc.,

- Purchases and manages office supplies and equipment.

- Train office personnel to use all new and present office equipment.

- Management of office petty cash, payables, credit cards, postage and

making banking deposits, fleet vehicles, reimbursements, etc.,

- Take minutes at Advisory Council meetings and other Collaboration

meetings.

- Attend All Staff meetings and other meetings upon request;

- Assist various programs, receiving referrals and data entry as

needed.

- Coordinate travel arrangements for VP, Directors and all program

staff.

- Maintain inventory of IT Equipment as well as coordinate services

with IT Dept.

- Coordinate CFR Mandated Trainings including, but not limited to CPR

and FA, Employee Orientation, etc.,

- Perform other related duties as assigned.

- Comply with all agency and program policies and procedures including

confidentiality, employee conduct, computer usage and dress code.

- Meet program/departments performance and productivity standards.

- Attend required agency and program/department meetings.

- Adhere to the schedule agreed upon with the supervisor.

- Follow and model CFRs core values.

- Participate in PQI initiatives.

- Must be eligible and able to obtain a Level one-fingerprint card.

- Must have a valid Arizona drivers license, vehicle and meet agency

liability insurance requirements.