Receptionist

Vaco Indianapolis has partnered with a client on the NE side of Indianapolis in search of a contract Receptionist. This role is expected to start around July 18th and end in August. If you feel you would be a good fit, apply today! In office schedule: Monday-Friday 8 a.m.-5 p.m. 100% in office. Essential Functions Provides a wide range of complex office administration and support to their specific direct report. Uphold a strict level of confidentiality. Business Development/Front door Update community calendars Send out Indy Office Update Emails- Lunch, Maintenance, and Communication Stock and maintain healthy food initiatives, snack baskets, and refrigerators. Assist in receiving and shipping UPS items. Assisting with New Hire Orientation includes, but is not limited to, Creating ID badges, gathering office supplies, setting out snacks, and assisting with daily breakfast and lunch. Responsible for the upkeep of all office equipment, including cleaning, maintenance, and repairs. Manages all aspects of Indy office and warehouse maintenance items Provides support when needed to assist staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents. Maintains inventory of office supplies; orders new supplies as needed Performs other related duties as assigned Manages the following but not limited to the kitchen, storage, office/ warehouse maintenance and upkeep, and office security. Order items for special occasions. Skills and Requirements 3+ years of experience as an Executive Assistant or a similar role Excellent MS Office knowledge Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) Excellent verbal and written communications skills Discretion and confidentiality Work with minimal supervision Positive, outgoing, upbeat, self-starting, and can-do attitude Easily interact and relate with a wide assortment of personality types The ability to listen carefully and take direction well Enthusiasm to help without being asked Physical Function Prolonged periods of sitting at a desk and working on a computer. Must be able to lift 15 pounds at times. Must be able to access and navigate each department at the organization's facilities.