Receptionist/Invoice Clerk

Key Responsibilities:
Greet and assist visitors in a professional and friendly manner.
Answer incoming calls, direct them appropriately, and take messages.
Create and send invoices to customers or clients.
Maintain and update customer records in invoicing or accounting software.
Track payments and follow up on overdue invoices.
Provide administrative support including data entry, filing, and scheduling.
Sort and distribute incoming mail and handle outgoing correspondence.
Maintain the reception area and office supplies.

Required Skills & Qualifications:
Hard Skills:
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Experience with invoicing or accounting software (e.g., QuickBooks, Xero, FreshBooks, or SAP).
Typing and data entry skills
Familiarity with office equipment (phone systems, printers, scanners).
Soft Skills:
Excellent verbal and written communication.
Strong organizational and multitasking abilities.
Attention to detail and accuracy, especially for invoicing.
Professional appearance and demeanor.
Customer service orientation and patience.
Discretion when handling sensitive information.

Education & Experience:
High school diploma or equivalent (required).
Bilingual (English/Spanish)