Central Office Administrative Assistant (front desk)

Under the direction of the Assistant Superintendent(s) or department head, the Central Office Secretary will perform a variety of clerical and support work involving both specific routines and broadly defined policies and procedures; greets and interacts with the public, works cooperatively with staff and parents, and performs other related duties as assigned.

Qualifications:

1. Associates degree or professional training in a related field required
2. Minimum two (2) to five (5) years’ experience as a secretary or related field
3. Strong interpersonal skills; able to work effectively with upset individuals
4. Excellent written and oral communication skills utilized to interact effectively with the public and district staff
5. Computer data entry experience required
6. Strong organizational, analytical, computation, communication and human relations skills
7. Proficiency in the use of a computer system and word processing software
8. Able to maintain confidentiality as required and appropriate
9. Performs secretarial and clerical tasks with minimum direct supervision while exercising judgment within the scope of authority is a must
10. Possess strong time management and research skills to accurately handle detailed work under deadline pressure

Duties and Responsibilities:

1. Maintains/updates information within computer database; maintains clerical records and prepare reports as requested
2. Receives visitors/phone calls, and provides information or makes referrals to other staff members, when appropriate
3. Ability to meet and interact with public and employees with tact, courtesy and discretion
4. Process forms relating to staff and/or departmental functions
5. Ability to handle confidential information with complete security and confidentiality
6. Serves as secretary and provides administrative assistance to the Assistant Superintendent(s) or department head; schedules and arranges appointments, meetings, conferences, etc.
7. Demonstrates regular attendance and punctuality
8. Demonstrates interpersonal skills using tact, patience and courtesy
9. Previous experience in a public school setting or institution of higher education preferred
10. Ability to operate a variety of office machines and have knowledge of modern office practices and procedures
11. Ability to utilize work processing, database and spreadsheet programs on the computer
12. Ability to compile information from various sources and type on a variety of forms
13. Ability to exercise independent judgment in the interrelation and application of standard practices and procedures
14. Performs other duties assigned by supervisor or designee

Supervisory Responsibilities:

None

Physical Demands:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs. or more.

WORKING ENVIRONMENT:

The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.