Receptionist - part time 60%

What it's about

Partners Group seeks a dynamic receptionist to join our team in the Munich office. Our receptionist will act as the first point of contact for business partners, assist with office operations, and provide general administrative support. Our receptionist welcomes visitors and coordinates their arrivals, book conference rooms, answers and directs incoming calls, maintains common areas, responds to internal and external inquiries, works with external vendors to make sure inventory is delivered on time, and provides meeting and event support. The receptionist may also provide administrative support to senior staff.

Duties & Responsibilities

Reception/Welcome Area

• Cheerfully greet everyone who visits our office
• Offer and serve coffee or water to guests upon arrival
• Show guests to their meeting room, ensuring they have a positive experience
• Morning walk through communal areas, making sure that everything is tidy and organized
• Daily Outlook calendar review, making sure you understand where and when meetings are taking place and that the rooms are properly set up if requested
• Answer and action phone calls promptly, according to our defined standards
• Keep conference rooms stocked with water and snacks
• Announce clients to in-house meeting participants
• Provide concierge service for clients as needed (wi-fi access, taxi coordination, restaurant reservations, etc.)

Office Support:

• Manage issuance of security badges
• Maintain badge master spreadsheet
• Organize new hire welcome, badge and desk set-up
• Maintain distribution of incoming/outgoing mail
• Support in-house events with Office Manager as requested
• Help monitor Office Management inbox and route to Office Manager or respond appropriately
• Maintain office kitchen/pantry, tidy up and run dishwasher
• Re-stock printer with printing paper and ink cartridges
• Maintain regular office supplies: ordering and re-stocking all service centers
• Handle incoming and outgoing mail
• Conduct written and oral communication at the highest level of professionalism and integrity
• Other assigned tasks as necessary

What we expect

• Professional attitude with a friendly, outgoing demeanor; enthusiastic team player contributing to strong administrative support team
• Minimum 1-2 years of administrative support experience, working in a professional environment for a reputable corporate entity in a dynamic industry sector
• Proficiency in English and German
• Sound PC user skills (MS Office), and ability to quickly learn new software and systems
• Ability to work proactively, handling many tasks while meeting deadlines, and performing well under pressure
• Organized with high attention to detail

What we offer

Partners Group is a global financial institution that retains the culture, pace and agility of a start-up. We are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are recognized and rewarded. Our benefits include:

• Professional, international, and high-performing work-environment
• Challenging, rewarding career within a growing company
• Collaborative environment, with on-the-job training and mentorship opportunities
• 25 vacation days and one-month paid sabbatical after every five years of service
• Lunch subsidy

Domestic and international events, including offsites and volunteer opportunities

www.partnersgroup.com

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