Front Desk Receptionist

With offices in Illinois, Wisconsin, Indiana, and Ohio, Pepper Construction is a national general contracting and construction management firm that primarily serves the private sector. Pepper Construction provides clients the experience and resources of a national company, combined with the hands-on approach of a local company.

Here Is A Snapshot Of The Receptionist Role - Are YOU The Right Candidate?

Pepper Construction Company of Ohio is a Midwest commercial construction company. We are looking for a friendly, reliable, organized professional to add to our exceptional team. You will be joining a company that has been in business for nearly 100 years with a mission to continuously improve people's quality of life through the built world. We have one of the lowest turn-over rates in the industry. Why? Because we foster a community of open, caring individuals that extends far beyond our walls and makes an impact on the world around us.

Will you be part of it?

Read below for additional information.

The Key Objectives:

Greets and welcomes guests to the office, assists them in getting connected with those they are visiting, situated into conference rooms, and offers extended hospitality through beverage service upon arrival

Answer and direct incoming calls, including routing to voicemail, providing callers with general information including directions to the office, fax numbers, and other related information

Sort and distributes incoming internal mail within the office

Take care of getting letters and packages labeled, stamped, and sent out along with coordinating the use of courier services when needed

Maintains front reception area, along with conference and training rooms, and coordinates/organizes office clean-ups

Responsible for maintaining kitchen (run & empty dishwasher daily; stock office snacks and coffee cabinet, clean up after lunch meetings in the kitchen or conference/training rooms, clean refrigerator/freezer weekly, etc.)

Arrange for lunches and order food for clients, prospects, and internal meetings/functions as requested

Tracks, orders, and restocks both office and kitchen supplies

Responsible for copier maintenance and re-filling

Assist with scanning and routing A/P invoices electronically on a daily basis

Assist in tracking and follow up of subcontractor BWC certificates of insurance

Through observation, identifies and suggests opportunities to reduce waste and costs within the office

Works in partnership with other administrative team members to help ensure efficient workflow

Review incoming faxes and distribute daily

Responsible for seasonal decorations in the office (holidays, etc.)

Trains support staff as backup for front desk coverage during breaks, vacations, and other absences

Other duties upon request

Who Do You Work With:

This role interacts with clients, vendors, and internal team members. This position reports to the Manager of Human Resources.

Skills and Abilities:

Safety First focus and mind-set

Exceptional oral communication skills

Adept at multi-tasking while remaining calm and poised under pressure

Collaborative with the team and also independent to accomplish the tasks assigned

An eye for details

Able to lift, squat, and carry up to 25 pounds, infrequently

Education and Experience:

High School Diploma or equivalent

At least 2 years of related experience in a customer/client serving role

Proficient in the use of technology and Microsoft Office applications such as Word, Outlook, and Excel

Notary Public, preferred

Pepper Construction is an Affirmative Action /Equal Opportunity Employer

Pepper Construction is an Equal Employment Opportunity employer.

Please note: Pepper does not sponsor work visas.

Pepper Construction is an Affirmative Action/Equal Oppor