Event Planner

About this job

The Event Planner II will support Associate engagement by executing various company events that support our culture and values. In partnership with the Events Manager, the role will research and support the execution of highly engaging and successful events that drive Associate participation and engagement.

What you will do Essential Responsibilities

• Plan and coordinate events that support Associate engagement and participation both in person and virtually.
• Plan and execute logistics, budget, volunteers, vendor management and communications in support of various company-hosted events.
• Submit requests and facilitate marketing and creative collateral as needed.
• Partner with the CarMax Facilities team to coordinate details of any on-campus events, including room or space reservations, set-up, and potential parking changes.
• Coordinate logistics such as catering, transportation, registration, guest accommodations and audiovisual needs for events.
• In partnership with the Event Manager, help support the writing of internal communications, company articles, reservation forms, surveys, and other necessary communications regarding events.
• Oversee event setup and ensure events run smoothly, addressing issues and assisting guests as needed in a professional manner.
• Support processing, payment, and recording of any invoices or payments to event vendors.
• Respond on behalf of CarMax to a variety of internal and external events questions and inquiries.
• Evaluate event success post-event, offering recommendations for improvements at future events.
• Maintain CarMax Events calendars.
• This role will act at the discretion of the Manager, Events.

Purpose of the role

This role will work in a cross-collaborative environment to help create an engaging workplace environment through events and other activities. The ideal candidate has experience in supporting the execution of company events. They will have demonstrated experience delivering exceptional customer service in a fast- paced, detail-oriented environment.

Qualifications and Requirements

• Four-year college degree (Marketing, Advertising, Mass Communications, Hospitality, or related field) or equivalent experience.
• 2-3 years of experience in events or relevant planning experience.
• Knowledge of etiquette and the food and beverage service industry.
• Experience developing and executing complex event logistics in support of company events or volunteer activities.
• Demonstrated success providing exceptional customer service.
• Detail oriented with the ability to multi-task, work independently, and support competing priorities.
• Demonstrated experience with communicating both simple and complex messages in a manner that is clear, persuasive, and sincere, at all levels of the organization.
• Communicate clearly and effectively through verbal, written, and nonverbal methods.
• Ability to convey a professional and positive image in a variety of settings and with diverse audiences.
• Ability to support setting up indoor and outdoor events in various environments and weather conditions
• Availability to work some weekends or evenings to support events as needed.
• Ability to travel overnight to support events on location.

Work Location and Arrangement: This role will be based out of the CarMax Home Office in Richmond, VA and have a Hybrid work arrangement

Work Authorization: Applicants must be currently authorized to work in the United States on a full-time basis.Sponsorship will not be considered for this specific role.

About CarMax

CarMax disrupted the auto industry by delivering the honest, transparent, and high-integrity experience customers want and deserve. This innovative thinking around the way cars are bought and sold has helped us become the nations largest retailer of used cars, with over 200 locations nationwide.

Our amazing team of more than 25,000 associates work together to deliver iconic customer experiences. Along the way, we help every associate grow their career and achieve their best, at work and in their community. We are recognized for our commitment to training and diversity and are one of the FORTUNE 100 Best Companies to Work For.

Our Commitment to Diversity and Inclusion :

CarMax is committed to bringing together people from different backgrounds and perspectives, providing employees with a safe, welcoming, and inclusive work environment.

CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, gender expression, genetic information, national origin, protected veteran status, disability status, and any other characteristics protected by law.

Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application .