Receptionist/Administrative Assistant

High-profile Investment Management firm is seeking to hire a Temp-to-Perm Receptionist/Administrative Assistant in their NYC office. This position is for a smart, detail oriented, flexible, high-energy candidate with strong interpersonal and exceptional organizational skills, and who enjoys a fast-paced environment and working as part of a team. This role requires 5 days in office from 8am-5pm daily.

Responsibilities:

• Meet and greet guests - seat and offer drinks
• Communicate with Admin Team via IM Chat on all meeting arrivals/departures
• Manage conference rooms - coordinate all meeting requests as well as overall tidiness
• Log all guests into the building security system
• Heavy phones - main line and Operations phones
• Receive and log all deliveries from FedEx, UPS and messenger services
• Responsible for communicating all food/messenger deliveries with the Office Team
• Supporting Operations team consisting of 3 Partners and 3 Managing Directors
• Ensuring each team member is prepared for all meetings and calls, printing materials and marketing decks
• Calendar management, scheduling zooms/Teams and phone calls
• Organize domestic and international travel
• Register for conferences
• Database management
• Some personal work for the Partners may be required, including personal travel, doctor's appointments, dinner reservations, etc.
• Ad hoc projects within Human Resources and Investor Relations as needed

Skills/Character:

• Excellent communication skills
• Proficient in MS Outlook and Microsoft Office Suite
• Organizational and Multi-tasking skills are a must
• True team player a must
• Ability to remain calm and composed during demanding periods
• Pleasant and friendly personality while professional and polished - will be the face of the firm
• Punctuality is very important
• Proactive, motivated and "can do" attitude

Requirements:

• Minimum 1-2-years' experience in a busy administrative support role
• Hours - 8:00am-5:00pm (with flexibility to work earlier and later, as needed)
• Business casual attire

Compensation/Benefits:

• 80-85K base DOE + Bonus
• Fully paid benefits, amazing perks + lunch paid for daily

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)