Event Coordinator: (Full-time; Contract to Hire; In-office with opportunity to go hybrid)

Description

Alexander Group provides management consulting services to the world's leading organizations.

When clients need to grow revenue, they look to Alexander Group for data-driven insights, actionable recommendations, and most importantly, results.

Founded in 1985, we've served more than 3,000 companies around the world, across all industries. This experience gives us not only a highly sophisticated set of best practices to grow revenue - we also have a rich repository of industry data that informs all of our recommendations.

Our dedication to revenue growth and sales strategy has led to:

• More than 70% of our clients being Fortune 500 corporations
• Project work in more than 25 countries
• Extensive industry experience in B2B markets

Alexander Group is seeking a dynamic Event Coordinator to join our team. The ideal candidate is an excellent communicator, able to work as part of a team, handle multiple tasks and interact with diverse groups of people. In this role, you will contribute to the success of various events (our portfolio includes forums, symposiums, webinars, and industry-specific events) designed for and attended by Fortune 1000 revenue growth executives.

Responsibilities:

• Daily orchestration of registration activities and communications, fielding guest questions, and generating accurate reports daily/weekly (or as needed) for events
• Point of contact for planning and coordinating small events, ensuring that all logistical details are handled with precision and that the events run smoothly
• Drive project timelines to stay organized and meet all deadlines
• Support the event lifecycle for Alexander Group events, from initial requests through execution and post-event reporting
• Monitor and evaluate the success of events and suggest improvements for future events
• Participate in meetings with cross functional partners to provide input on event strategies and gather feedback
• Serve as a main liaison for communications for event-related information, such as save-the-dates, invitations, registrations, and confirmations
• Contribute to venue selection processes
• Orchestrate hotel room blocks, 3-5 events a year. Maintaining accurate rooming lists and contribute to attrition conversations based on registration volume/data
• Support on-site execution, staffing, and vendor management, contributing to the overall success of events
• Join the Event team on pre-conference calls for events, assist with data entry, and support the execution of events, ensuring all details are meticulously managed
• Master the usage of our EMS (Event Management System) to detail reservations, review incoming requests, and manage all guest logistics efficiently
• Understand meeting room capabilities and catering offerings to provide informed assistance to guests and employees
• Use technology tools - Salesforce.com, Cvent (registration management system) and MS Office to ensure accurate and timely data entry and guest communications
• Support KPI measurement and reporting, ensuring event success is measured against key objectives
• As needed support for the event management leaders
• Maintain confidentiality of proprietary company and guest information
• Actively pursue professional development opportunities to stay ahead of trends in B2B event coordination

Requirements

• Proven experience (3-5 years) in event coordination and/or in a B2B/B2C marketing coordination role
• Maintain a high-level of world class responsiveness and professionalism to a wide range of guests/clients while representing the Firm
• Ability to multitask and creatively problem solve under overlapping deadlines and in a live, fast-paced event environment
• Highly collaborative, trustworthy, superb organization and communications skills, and tech savvy (MS Excel and Word experience required, Salesforce and Cvent experience a plus)
• Ability to craft emails to guests with strong attention to detail and accuracy

Salary Range: $55,000 - $63,000; bonus eligible

EEO Employer. Required Work Eligibility: Must be eligible to work in the U.S. no current or future restrictions or sponsorship necessary. TN visa accepted.