Concierge (Receptionist)

Answers incoming calls, both internally and externally, in a warm,

pleasant and professional manner

Ensures that all messages are relayed promptly to the intended

person

Maintains current visitor log

Greets all visitors, residents, family members and associates in a

warm and inviting manner on the phone and by standing and

walking around the desk for anyone entering the community

Ensures that the reception areas are clean, hospitable, and inviting.

Ensures the compliance of all concierge team standards and first

impression captain standards for the community entrance from the

driveway entrance (s) through the lobby

Responsible for creation and maintenance of resident face sheets

utilizing the Yardi system

o Inputs resident information for faces and uploads resident

photograph

o Updates information as it changes and ensures updated face

sheet is distributed to all appropriate locations

Current resident face sheets should be kept in the

following locations: Van Book, Resident Medical

Record, Business Office File and the Emergency Book.Inputs data related to resident assessments into the Yardi system as

directed by the Executive Director and Director of Resident Care

Inputs all work orders received into the Direct Supply TELS

system

Ensures all issues or concerns related to an inviting environment

and hospitable atmosphere are shared with the First Impressions

Captain, Director of Maintenance and Executive Director. This

includes, but is not limited to:

o Driveway entrance (s)

o Roadway to community entrance

o Front Porch/Entry

o Lobby

o Hospitality Room

o Reception Area

Ensures proper "Show Ready" appearance of all areas listed above.

Possess and maintain knowledge of the community, its benefits,

service provided, the residents and associates

Be able to assist the Dir. of Community Relations and/or Dir. of

Sales with inquiries when necessary

Assists Business Office Manager with administrative support as

needed including, but not limited to:

o Executive Director Credit Card Summary

o Petty Cash Maintenance and Reconciliation

o Deposits into Yardi

o Checkbook Maintenance

o Purchase journal at end of month

o Key in Accounts Payable

Offers refreshments to visitors and make them feel welcome and

comfortable

When interacting with residents and/or family members, is mindful

of the Residents' Rights to Privacy

Coordinates appointments for residents requesting transportation,

hairdressing, or other services - keeping accurate records

pertaining to resident charges for such services

Collects the residents' mail and prepares it for distribution.

Performs community mail duties such as receiving and sending

packages

Assists with preparing community brochure packets when

necessary and keeps an ample supply at the reception area

Keeps interaction with co-workers to a minimum maintaining

professionalism in lobby area

Assist the community Executive Director and/or other departments

with additional administrative duties as assigned by supervisorWhen using a company computer follows company guidelines on

proper computer usage

Dresses professionally and is in uniform.

Maintains professional decorum at all times.

The ability to work in a safe and alert manner

The ability to take ownership for associate's safety and the safety of

the residents

Must disclose any medication that might impair associate's ability

to perform the job safely or competently.

Non-Essential Functions:

Leads by example exhibiting the CORE Values through servant

leadership

Encourages teamwork and promotes company philosophy

Attends required community meetings and participates Life

Enrichment activities when able

Completes all required courses in adherence with HRA University

Is prompt and able to perform the required duties of the position on

a regular, predictable basis

Becomes familiar and understands how to report a missing person

using the Safe Return program or equivalent

Becomes familiar and understands the steps for fire evacuation

All associates are responsible for maintaining a safe and secure

environment for all community residents

Qualifications/Skills/Educational Requirements:

Must have a high school education

Must be able to communicate effectively

Must possess excellent customer service skills

Must possess an understanding and ability to demonstrate

hospitality to all community visitors

Must have patience, tact, cheerful disposition and enthusiasm at all

times

Must possess basic computer usages and data entry skills

Knowledge of Microsoft Office applications preferred

Able to communicate effectively with all levels of management,

associates, residents, family members, and outside contacts

Must possess a passion to work with and around senior citizens