Receptionist and Facilities Coordinator

Datasite is where deals are made. We provide the data rooms and SaaS technology used in M&A and other high-value transactions, to deliver projects in more than 170 countries. Carrying that success into the future is all about you. Your useful skills, your unusual experience, your unique ideas. Everyone here brings something unexpected. Whats yours? Invest your talents in us, and well return the compliment.

Job Description:

We are seeking a Receptionist and Facilities Coordinator for our downtown Minneapolis office. This position will represent Datasite at the front line. You will play a critical role delivering excellent customer service to clients and company personnel by greeting and directing visitors, directing incoming calls and coordinating conference room reservations.

This position is onsite: Monday thru Friday, 8am 4:30pm.

Role a n d R e s p o n sib i l i ti e s:

• As the first point of contact for Datasite, professionally manages and provides an excellent first impression to callers, visitors, customers and employees by answering telephone inquiries and greeting visitors in a professional, efficient and friendly manner.
• Serves as office ambassador to employees and visitors alike.
• Ensures cleanliness of reception and client conference room areas.
• Manages reception area coverage
• Maintains organization security by following procedures; Issues employee badges, maintains daily visitor log and issues visitor badges.
• Manages all aspects of the office including, but not limited to, office maintenance, receiving and distribution of mail, ordering office supplies and maintaining office as a whole.
• Develops and maintains relationships with building management services, vendors, caterers, and Datasite groups to facilitate work.
• Initiates facility repair requests with building management and/or outside vendors and follows up through completion.
• Ensure the entire office, including conference rooms and public areas are well maintained.
• Responsible for setting up/breaking down large meetings, ordering catering for meetings, helping to organize employee events, restocking kitchen/pantry areas and ensuring it stays organized and clean.
• Ensures knowledge of staff movements in and out of the organization, maintain master seating chart and desk assignments.
• Assists with executive and other internal meeting requests as needed.
• General administrative and clerical support
• Light lifting is required

Education and Experience:

• 2-4 years strong customer service experience, preferably in a financial, legal environment
• 2+ years of experience using Microsoft applicationsWord, Excel, PowerPoint and Outlook. Strong comfort level with technology in general
• Enthusiastic, positive demeanor and desire to provide exceptional guest service always
• Excellent internal and external interpersonal skills with the ability to establish and maintain strong working relationships at all levels
• Exceptional organizational, time management and critical thinking skills

Additional Skills:

• Exercises independent judgement in the completion of tasks and overall works with little supervision
• Positive attitude with a strong customer service orientation
• Superior organization skills; ability to multitask and prioritize responsibilities
• Strong attention to detail
• Must be highly dependable, and possess excellent written and verbal communication skills
• Team player dedicated to working cooperatively and seamlessly with the entire executive organization as needed
• Always looks and acts professional in our business casual work environment and has an unflawed ethical compass
• Maintains confidential information
• Effectively communicate at all levels
• Technology savvy and able to quickly learn various platforms as needed

The base salary range represents the estimated low and high end for this position at the time of this posting. Consistent with applicable law, each candidates compensation offer may vary and will be determined based on but not limited to, your geographic region, skills, qualifications, and experience along with the requirements of the position. Datasite reserves the right to modify this pay range at any time.

As a global organization, Datasite knows that diverse perspectives are essential to our success. Were committed to maintaining a diverse workforce to serve our customers around the world. Datasite is an equal opportunity employer (EEO) and furthers the principles of EEO through Affirmative Action.