Special Events Coordinator

The Marketing Department of Arnold & Porter has an opening for a Special Events Coordinator in the New York office. The Special Events Coordinator is an integral part of the Special Events team within the firms Marketing Department. This role is responsible for planning and executing client-facing eventsvirtually, on-site and off-siteto support business development and promote firmwide initiatives. The Special Events Coordinator reports to the Senior Manager, Special Events, but may receive projects and assignments from the Director of Special Events.Responsibilities include, but are not limited to: Coordinating and executing a diverse range of client events, including Zoom webinars, in-person CLE programs, receptions, dinners, and assisting with the planning of firmwide retreats. Developing communication plans for each event to drive effective and timely promotion, including monitoring RSVP progress, coordinating website and social media postings, and implementing targeted outreach strategies to maximize attendance. Creating and managing event invitations and communication through our invitation platform, Vuture, and manage rsvp list through our CRM platform. Overseeing event logistics to meet objectives by setting clear goals, defining responsibilities, and establishing budgets in advance. Performing thorough pre- and post-event evaluations, including analyzing attendance metrics, budget performance, and participant feedback. Researching, negotiating, and contracting venues and various vendors; developing and maintaining working relationships. Building and maintaining Cvent registration websites and mobile applications for firmwide retreats and summits. Coordinating and creating onsite materials, signage, tent cards and name badges. Assisting with ordering and inventory management of client gifts. Managing the firms New York Yankees season tickets. Working with the Business Development Team, facilitating the installation and dismantling of the firms exhibit booths at industry events. Coordinating with other firm departments including Operations, IT and conference services to ensure seamless delivery of event.Qualifications: Bachelors degree (degree in Marketing, Business, Communications, Events Management or Hospitality preferred) or equivalent experience. Minimum of one year of events experience, preferably in professional services or law firm environment. Strong computer skills and knowledge of applications MS-Word and MS-Excel. Experience with Vuture, InterAction, Zoom, and Cvent preferred. Effective communication skills, both in person and via phone or email, including correspondence with firm clients. Ability to manage multiple projects while prioritizing work assignments. Ability to build rapport with attorneys and other professional staff. This includes listening carefully to requests and asking questions when necessary. Excellent organizational skills with particular attention to detail. Ability to work early mornings, evenings and weekends as necessary. Deliver effective and timely solutions while executing multiple projects with shifting priorities in a deadline-driven environment. Strong client service orientation and attention to detail. Strong verbal and written communication skills. Excellent spelling, grammar, and punctuation skills. Willing and able to travel in support of events as needed. Enthusiastic self-starter with can also work with multiple layers of supervision. Applicants should submit a cover letter and resume for consideration.The anticipated base salary for this position is $58,400 to $70,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.For benefits information, please click here: a nonexempt position, this position is eligible for overtime.The firm may provide a discretionary bonus annually.Arnold & Porter is an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm's Anti-discrimination and Anti-harassment Policies, the term "race" includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +.... This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.For our EEO Policy Statement, please click here. If you would like more information about your EEO rights as an applicant under the law, please click Know Your Rights.Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter Kaye Scholer LLPs Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster.

Minimum Salary: 58,400

Maximum Salary: 70,000

Salary Unit: Yearly