Relief Audit/Front Desk Agent l Holiday Inn Wilsonville

All Applicants Must Have Previous Hotel Front Desk and/or Night Audit Experience

Shifts and days may vary but please expect to be scheduled two Night Audit shifts per week.

Summary of Essential Job Functions

• Approach each guest interaction with the mindset of exceeding guest expectations.
• Embrace Sheraton culture personifying it in daily interactions with guests and associates alike.
• Use a positive and clear speaking voice, listen to and understand requests, respond with appropriate action and provide accurate information such as restaurant, fitness center and pool hours, and local attractions.
• Reconcile and complete all daily Front Desk Agents work, run final trial balance to post rooms and close day, provide next day reports for the Front Desk, Housekeeping, Front Office Manager, GM, and Accounting.
• Run audit reports/journals from the front office system, point of service and the computer. Make corrections and adjustments and handle all computer problems that might occur throughout the shift.
• Balance all revenue and settlement accounts nightly, maintain files and reset the system for next day operations.
• Perform all the duties of a Front Desk Agent as assigned including but not limited to completing the registration process by inputting and retrieving information from a computer system, and confirming pertinent information including number of guests, all adult guest names, address, phone number, email address and room rate
• Promote PM Hotels and Holiday Inn brand marketing programs. Make appropriate selection of rooms based on guest needs. Code electronic keys. Non-verbally confirm the room number and rate. Provide room keys and hotel information to guests.
• Help create an energized environment as a participating member of the hotel's team. Strive to exceed guest expectations at every opportunity.
• Promote the guest loyalty program providing recognition and benefits to all present members. Describe member benefits to non-members with the goal of enrollment.
• Act as the first contact point (MOD) for any guest issues and hotel security on the overnight. Answer all guest calls and delivery of messages on the overnight
• Resolve guest complaints, conducting thorough research to develop the most effective solutions and negotiate results
• Listen and extend assistance in order to resolve problems such as insufficient heating or air conditioning, cleanliness, and service, etc.
• Remain calm and alert especially during emergency situations and heavy hotel activity.
• Plan and implement detailed steps by using experienced judgment and discretion.
• Owning" the desk and desk operations they strive to exceed guest expectations at every opportunity.
• Set up fresh coffee in a manner timely to guests with early wake-up calls.
• Do their part to assure the cleanliness and conditions of the lobby by straightening up after guests. Responsible for communicating larger issues to Housekeeping and Repair Engineering for immediate attention.
• Comply with attendance rules and be available to work on a regular basis.

Abilities Required

• Must have the ability to communicate in English.
• Self-starting personality with an even disposition.
• Maintain a professional appearance and manner at all times. Communicate well with guests.
• Must be willing to "pitch-in" and help co-workers with their job duties and be a team player.
• Considerable skill in the use of a calculator to prepare moderately complex mathematical calculations without error.
• Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and resolve conflicts.
• Ability to stand and move throughout the front office and continuously perform essential job functions.
• Ability to access and accurately input information using a moderately complex computer system.
• Ability to observe and detect signs of emergency situations.
• Ability to establish and maintain effective working relationships with associates, customers and patrons.
• Must be able to stand and exert well-paced ability for up to 4-hours in length at a time.
• Ability to spend extended lengths of time viewing a computer screen.
• Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis.
• Must be able to lift up to 15-lbs. occasionally.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.

Perform any other job-related duties as assigned.