Receptionist/ Office Coordinator

Now Hiring: Receptionist / Office Coordinator | High-Net-Worth Financial Advisory Branch
Location: Irvine, CA (On-site | Within 15 miles)
Type: Full-Time, Temporary (Potential to Convert to Permanent)
Pay: Up to $23.82/hour

Are you polished, poised, and passionate about delivering exceptional, white-glove service?

We are seeking a Receptionist / Office Coordinator to be the first point of contact at a prestigious financial advisory branch serving high-net-worth clients. In this client-facing role, youll set the tone for every guest experience while also ensuring the office runs with professionalism, grace, and precision.

This full-time temporary opportunity offers a pathway to permanent employment based on performance and team fit. If you thrive in a refined, fast-paced setting and take pride in seamless coordination and elevated client service, this may be your perfect next step.

What Youll Do:
Greet clients and visitors with warmth, discretion, and professionalism
Manage incoming calls, emails, and confidential correspondence
Maintain an immaculate, welcoming reception area and meeting spaces
Coordinate calendars, meetings, and travel for advisors and senior staff
Assist with document preparation, data entry, and administrative workflows
Oversee mail, packages, supply orders, and vendor communication
Support smooth daily office operations in a highly client-sensitive environment
Serve as a brand ambassador upholding white-glove service standards

Ideal Candidate:
13 years of administrative, reception, or office coordination experience
Background in finance, legal, private banking, or luxury services preferred
Excellent verbal and written communication
Strong attention to detail, organization, and multitasking skills
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Discretion and integrity in handling high-level client information
Experience with CRM or scheduling systems is a plus
Bilingual/multilingual abilities are a bonus

Why Youll Love This Role:
Join an elite financial team with a commitment to excellence
Competitive pay: up to $23.82/hour
Chance to grow into a permanent position
Work in a high-end office where professionalism and service truly matter
Be the calm, capable presence clients trust from the moment they walk in

Ready to Apply?
Send in your resume todayor share this opportunity with someone in your network.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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