Foundation Administrator & Receptionist

Position Overview:

Organization: Humber River Health Foundation

Title: Foundation Administrator & Receptionist

Reports to: Director, Operations

Location: Onsite at the Hospital: 1235 Wilson Avenue, Level 1, Toronto

Were Hiring: Foundation Administrator & Receptionist

Is this you? You're the kind of person who lights up a room and also knows exactly where the spare Sharpies are. You thrive on organization, take pride in supporting a smooth day, and people naturally turn to you when things need to get done. Youre proactive, helpful, and love being the behind-the-scenes magic that keeps a team humming.

Whether its coordinating calendars, helping plan a Board meeting, or making sure the coffees fresh before a big donor visit, youve got it covered. Youre friendly and professional, equally comfortable managing administrative duties and welcoming guests with a warm smile. Bonus points if you get a little thrill from a fresh pack of sticky notes.

If this sounds like your kind of jam, keep reading.

About the Role Humber River Health Foundation is seeking a Foundation Administrator & Receptionist to provide essential administrative support to our leadership and team. While you'll sit at the front desk and be a welcoming face to visitors this is a full administrative role supporting the overall operations of the Foundation.

This is a full-time, on-site position (Monday to Friday) at our office inside Humber River Hospital. Were looking for someone whos dependable, enthusiastic, and excited to be a part of something meaningful.

What Youll Do

Foundation Administration & Team Support

• Provide admin and scheduling support to the President & CEO and Director of Operations
• Coordinate catering and coffee (yes, it matters!)
• Support logistics and preparation for Board and Committee meetings
• Track and submit team expense reports
• Support invoice processing and vendor payments
• Keep digital and physical files tidy and organized
• Assist with donor reports, thank-you letters, and general gift processing tasks (experience with Raisers Edge = quiet high five)

Office Coordination & Front Desk Support

• Greet guests and create a warm, professional first impression
• Accept and process donations at the front desk
• Answer phone calls and manage incoming/outgoing deliveries
• Coordinate meeting room bookings and support setup/cleanup
• Keep the office stocked, tidy, and humming from snacks to supplies

What You Bring

• 5+ years of administrative or front desk experience, ideally in a non-profit or fast-paced setting
• A friendly, can-do attitude and superb organizational skills
• Confidence managing multiple tasks while staying detail-oriented
• Strong Microsoft Office skills; experience with donor databases is a bonus
• A commitment to being on-site Monday through Friday youre the glue that keeps the place together

Why Youll Love It Here

At Humber River Health Foundation, were more than just a team were a community working together to transform healthcare. We care deeply about the people we serve and the people we work with. Youll be part of a team that appreciates both a well-run office and a good laugh over lunch.

About Humber River Health Foundation

Lighting New Ways in Healthcare. Humber River Health stands apart. As North America's most digital hospital, our state-of-the-art facility is enabling our physicians and staff to deliver healthcare in new and innovative ways and is a model of efficiency for hospitals around the world. Everything we do is designed to enhance not only outcomes but also the experiences of our patients and their families.

Humber River Health Foundation raises funds to invest in the programs, technologies, and equipment that make our Hospital's superior patient care a reality. Since the day we opened our new facility we've proudly lit a new path forward, always innovating to continue lighting new ways in patient care well into the future. This spirit of innovation is powered by the Foundation's donors and volunteers, who share our vision for better healthcare and who recognize that investment is always needed for the next innovation as much as the last one.

Please refer to the Foundation www.hrhfoundation.ca and the Humber River Health website www.hrh.ca for additional information.

Job Posting Closes: August 15, 2025

Interested applicants are requiredto apply online with a resume and cover letter at www.hrh.ca/careers before the closing date. We thank all candidates that apply but only qualified candidates will be contacted for an interview.

Humber River Health Foundationis an equal opportunity employer and we will accommodate your needs under the Ontario Human Rights Code. Upon individual request, hiring processes will be modified to remove barriers to accommodate those with disabilities. Should any applicant require accommodation through the application, interview or selection processes, please contact the Human Resources Department for assistance.