Spa Receptionist Coordinator, Lincoln Park - (req67990)

Spa Receptionist Coordinator, Lincoln Park

Chicago, IL, United States

req67990

Posted on: 8/6/2025

Spa Receptionist Coordinator, Lincoln Park

Work Mode: Onsite

Location:Chicago, IL

Opportunity

Spa Receptionists provide 5-star service to spa guests during arrival/departure, are able to effectively process point-of-sale/cash transactions and have a high level of knowledge of spa treatments and offerings in addition to resort businesses/activities at all spa locations. Spa Receptionists are also responsible for maintaining positive, professional relationships with spa staff. Spa Receptionists must have excellent communication skills (in person and over the telephone), have the ability to multi-task and have computer/technology abilities.

The Spa Receptionist Coordinator is responsible for meeting all Spa Receptionist requirements in addition to supervising the Spa Receptionist team.

SPECIFIC RESPONSIBILITIES:

1. Able to consistently provide service and maintain cleanliness standards at a Forbes 5-Star level to preserve our rating.

2. Completion of KWS DESIGNing for 5-Star training

3. Responsible for providing feedback and re-training staff as needed to ensure Forbes 5-Star standards are being maintained by staff

4. Hold staff accountable for all policies, procedures and SOPs

5. Create/maintain scheduling for Spa Receptionist team

6. Work closely with accounting and other resort functions to problem solve and/or resolve guest billing questions

7. Property Management System super-user (and related systems) to correctly process transactions, complete orders, accurately book/edit spa treatments and efficiently manage system to optimize spa bookings

a. Reservation specifications:

i. Must meet all Forbes 5-Star requirements with reservation process

ii. Ensure accuracy of all reservations

iii. Maximize availability utilizing therapists and resources to full capacity

8. Responsible for maintaining cash handling policies including change in the safe, cash recycler compliance, etc.

9. Support all spa retail activities outside of retail team hours

a. Recommend and educate guests on all retail items (Phytomer, Skin Authority, Naturopathica, Signature Products, Aromatherapy Associates, SpaRitual, Saltability, Moroccanoil, Bumble & Bumble, Jane Iredale, Coola, Sonoma Lavender, Ambre, NuFace, etc)

b. Process all retail transactions paying special attention to attaching therapist names to sales for commission purposes

c. Package all retail purchases to guest demand

10. Knowledge of spa treatments, spa policies, spa amenities, food & beverage and overall resort options and ability to communicate with our guests

a. Knowledge of all 90+ treatments available outside of menu descriptions

b. Complete understanding of all health related contraindications associated will all treatments

11. Receive guest feedback/complaints and resolve any guest/staff issues as they arise without supervision

12. Enforce spa policies (service requirements, age restrictions, guest behavior, etc.) with no supervision/support to maintain a relaxing spa atmosphere

13. Maintain facility safety, cleanliness and guest amenity standards with 20-minute walk thrus

a. Replenish guest amenity items including Spa Crisper Bars, Coffee, Hot Water, Creamer and Infused Water (including AM recipe for Cucumber Water and Seasonal Options) for both upper level public spaces and Finishing Spa

b. Ensure full upper level cleanliness

i. Remove debris from floors paying special attention to front doors

ii. Mop/dry marble floors as needed especially in the Winter months making note of salt shoe prints

iii. Clean public restroom including toilet, sink and mirror and replenish toilet paper and hand towels

iv. Wash reusable plastic cups and replenish

14. Act as spa evening and weekend day MOD when scheduled to be able to immediately address any guest or staff needs

15. Coordinate and lead monthly/as needed front desk clerk staff meetings to ensure clear communication with staff

16. Participate on Kohler Waters Spa Operations Team

17. Create and maintain front desk SOPs

18. Conduct annual performance reviews with front desk team

19. Continual review of Kenexa survey results with clear action plans in place to address staff feedback

20. Attendance at spa events, flexibility in scheduling, attends continuing education opportunities (as appropriate) and monthly staff meetings as communicated by supervisor to ensure satisfactory guest experiences and personal growth & development

21. Assists in the training of and acts as a mentor to new guest services associates

22. Cross-trained in the Spa Attendant area and able to assist as needed

23. Adherence to Forbes and Kohler H&RE grooming standards

24. Support of spa food & beverage operations including obtaining of servicing license to uphold liquor safe handling requirements

a. Includes preparing and serving food & beverage times outside of cafe hours

b. Maintain cleanliness of Spa Cafe kitchen outside of cafe serving hours (wash dishes and put away all ingredients)

Compliance with Kohler Company attendance policy, safety standards and spa SOPs to create a safe and engaging work environment for all

Skills/Requirements

1. High School Diploma or equivalent required

2. Prior customer service experience within a spa environment preferred

3. Prior experience in receiving/resolving guest experience issues

4. Previous supervisory experience preferred but not required

5. Strong communication skills and ability to work in a fast paced environment

6. Strong detail-orientation

7. Ability to perform tasks requiring use of multiple computer/guest management systems

8. Obtain and Maintain liquor servicing license

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be approved.

The employee is frequently required to stand, walk, sit, climb or balance, and stoop or kneel. The employee must frequently lift and/or move objects up to 15 pounds and occasionally lift and/or move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Applicants must be authorized to work in the US without requiring sponsorship now or in the future.

We believe in supporting you from the moment you join us, which is why Kohler offers day 1 benefits. This means you'll have access to your applicable benefit programs from your first day on the job, with no waiting period. The hourly range for this position is $23.50. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. Available benefits include medical, dental, vision & 401k.

Why Work at Kohler Co.?

Kohler Co.'s mission is to contribute to a higher level of gracious living for those who are touched by our products and services. We understand that it takes investment in our associates' development to make that happen. So, we offer ongoing investment in each individual's personal development and the opportunity to collaborate with others across functions and roles at Kohler.

In addition to the investment in your development, Kohler offers a benefits package including a competitive salary, health, vision, dental, 401(k) with company matching, and more!

About Us

Beyond the competitive benefits and compensation, Kohler proudly offers a rich history, steeped in creativity and a commitment to our associates and communities. We invite you to learn more about our culture and company at www.kohlercompany.com.

It is Kohler's policy to recruit, hire, and promote qualified personnel in all job classifications without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact .... Kohler Co. is an equal opportunity/affirmative action employer.

We invite you to learn more about equal employment opportunity by reviewing the Federal EEO is the Law and the EEO is the Law Supplement .