Continuing Education Events & Hospitality Assistant Coordinator

Continuing Education Events & Hospitality Assistant Coordinator Colorado State University - 4.2 Fort Collins, CO Job Details Temporary | Full-time $50,000 - $60,000 a year 14 hours ago Benefits Continuing education credits Qualifications Microsoft Word Microsoft Excel Marketing Social media management Customer service Bachelor of Science Mid-level Microsoft Office Project management Bachelor's degree Organizational skills 1 year Bachelor of Arts Communication skills Time management Full Job Description Classification Title Temporary Hourly Employment Category Temporary Is this an Hourly position? Yes Work Hours/Week 0-40 Overtime Eligible? Yes Position Location Fort Collins, CO 80523 Does this position qualify for hybrid or remote work? No Description of Work Unit The Department of Clinical Sciences mission is to assure the health and productivity of animals to meet societal needs through high quality educational programs for professional veterinary medical students, graduate veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in an environment of interdisciplinary collaboration. Search Contact Email Position Summary The Continuing Education Events & Hospitality Assistant Coordinator provides essential support in the planning, coordination, and execution of continuing education (CE) courses and related events. This position assists with a range of logistical and operational tasks, including scheduling, event setup, materials preparation, and event coordination. The role is also central to creating a positive and professional in-person experience for all CE course participants, instructors, and institutional guests. The Assistant Coordinator ensures that all details are executed smoothly and that guests receive a high level of service and support throughout their visit. This position requires strong organizational skills, attention to detail, effective communication, and a collaborative mindset. Position Minimum Qualifications Required: B.A./B.S. 1-3 years of relevant professional experience with customer service. Successful candidate must be legally authorized to work in the United States by time of application; the TMI/Clinical Sciences department will not provide visa sponsorship for these positions Preferred Qualifications Degree in Hospitality, Events, Marketing, Project Management or Sales. Demonstrated ability to organize, prioritize and manage multiple work projects and types of activities while meeting deadlines (i.e., project management) or Project Management Program certification. 1-3 years of relevant professional experience with facility coordination. Troubleshooting problems and providing customer/stakeholder support. Excellent communication, team/interpersonal skills, and customer service. Exemplary organizational, detail and time management skills. Fluency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and zoom. Posting Details Working Title Continuing Education Events & Hospitality Assistant Coordinator Posting Number 202500529T Department Clinical Sciences Salary Range $50,000 - $60,000 Employee Benefits Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. Review our detailed benefits information here. Explore the additional perks of working at CSU here . For the total value of CSU benefits in addition to wages, use our compensation calculator . Close Date 08/22/2025 Special Instructions to Applicants CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact. References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. EEO Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Essential Job Duties Job Duty Category Continuing Education course planning, set up, execution and tear down Duty/Responsibility Collect registration information. Communicates and understands participants, sponsors and instructors' needs for the course. Set up of lounge and lounge amenities. Front-facing employee who will work at the registration table to greet all incoming attendees, sponsors and instructors for the course or event. Welcoming everyone to the Lounge, Tiered Classroom and CE Lab space and providing hospitality support for them throughout the course/event time period. Help wrap up the course, making sure everyone knows the next steps after they leave the building and continuing to provide a great experience even after they have left. Going through and resetting the spaces for the next course/event to occur. Percentage Of Time 80 Job Duty Category Project Management, Event Support, Collaboration with teams in the TMI Duty/Responsibility Work on TMI CE Operating Program (Monday.com) with outside stakeholders to better communicate details like agendas, shuttles, instructors, contracts, etc. Collaborate with members of the AV team in support of onsite CE course delivery, development of promotional materials, etc. Collaborate with members of the Communications and Outreach team to proactively develop strategic marketing campaigns for our online, onsite and blended CE courses (including development of impactful digital assets, identification of strategic channels of distribution, and tracking of effectiveness). Social media management to help promote the program. Provide administration support for the Continuing Education Events and Hospitality Manager and Coordinator. Support in event planning and management beyond the normal Continuing Education courses. Percentage Of Time 20 References Minimum References Required 3 Maximum References Required 3