Receptionist/Assistant to the CFO

Position Open: August 8, 2025

Position Close: August 23, 2025

JOB ANNOUNCEMENT

Position: Receptionist/Assistant to the CFO

Salary: $47,001 - $52,869

Metropolitan Development and Housing Agency (MDHA)

Nashville, TN

The key responsibilities are:

• Front Desk Management

• Greet and welcome visitors; ensure a professional and friendly reception area.

• Answer and direct incoming phone calls; handle inquiries both in person and via email.

• Maintain security protocols for visitors and log them as needed.

• Manage incoming and outgoing mail, shipments, and courier services.

• Administrative Support for the CFO

• Manage the CFO's calendar: schedule meetings, appointments, and travel.

• Assist in preparing, formatting, and distributing financial and administrative documents, reports, and presentations.

• Handle confidential financial and personnel documents with discretion.

• Support the CFO in organizing meetings, including preparing agendas and taking minutes as required.

• Coordinate communication between the CFO, finance team, and other departments or external contacts.

• Finance-Related Administrative Duties

• Assist with invoice processing, deposits, checks, and documentation for the finance team.

• Support basic bookkeeping and recordkeeping tasks as assigned by the CFO.

• Maintain and organize both electronic and paper financial files to ensure audit-readiness and compliance.

• Office Coordination

• Monitor and order office supplies for both general and finance-specific needs.

• Ensure that reception and common areas remain organized and fully stocked.

• Assist with event planning and logistics related to finance department initiatives.

• Help implement finance-related policies and answer routine finance-related questions for staff as needed.

• Provide back-up support to other assistants in times of absence.

Education, Experience & Other Requirements

A degree of either an associate's or a bachelor's is preferred. At least 1-3 years of experience. Must have a valid driver's license and be insurable by the agency's fleet insurance provider.

Knowledge, Skills, and Abilities Required

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); knowledge of basic accounting or finance systems is a plus.
• Exceptional verbal and written communication skills.
• Professional demeanor and customer service oriented.
• Strong organizational skills with the ability to multitask and prioritize.
• Ability to maintain confidentiality regarding sensitive and financial topics.

THE METROPOLITAN DEVELOPMENT AND HOUSING AGENCY IS AN EQUAL OPPORTUNITY EMPLOYER AND HIRES REGARDLESS OF RACE, COLOR, NATIONAL ORIGIN, SEX, SEXUAL ORIENTATION, GENDER IDENTITY, AGE, RELIGION, AND DISABILITY, GENETIC INFORMATION OR ANY OTHER LEGALLY PROTECTED STATUS.

Apply at . Upon reviewing all applications submitted for job openings, the Human Resources Office will notify those applicants who are selected for personal interviews. Applicants selected for a position must successfully pass a pre-hire physical examination and drug screen in order to be hired. MDHA is certified by the State of Tennessee as a Drug-Free Workplace

Metropolitan Development and Housing Agency

701 South Sixth St.

Nashville, Tennessee 37206

www.Nashville-MDHA.org

TDD#252-8599

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