Office Assistant (Night Front Desk)

Job Description Summary

Organization's Summary Statement:

The Richard A. Henson Center invites applications for a full-time, twelve-month, non-exempt staff contractual position with limited benefits. The position will provide office support to the General Manager.

Employees are representatives of the Richard A. Henson Center and University of Maryland Eastern Shore (UMES) and are always expected to conduct themselves appropriately. The Office Assistant will be responsible for assisting guests with all stages of their stay. Employees are expected to follow the directives of their supervisor/manager and be flexible in job assignments.

Responsibilities:

• Furnish customers with outstanding service, provide information about the campus, and direct visitors to the proper offices situated with the campus community.
• Set-up and breakdown of equipment and furniture when needed and perform basic activities (i.e. moving tables, chairs, projector screen set-up, etc.)
• Work closely with housekeepers to keep room status reports up to date and coordinates request for maintenance and repair work.
• Maintain the cleanliness and neatness of front desk and lobby area.
• Keep record of occupied rooms and guest accounts
• Create and confirm hotel reservations
• Create Hotel Room Key Cards
• Process Guest Check-ins and Checkouts
• Setup/Stock Breakfast room food
• Check the Events Management System (EMS) for events.
• Prepare and complete night audit and closing shift procedures.
• Perform all other related duties assigned by Henson Management.

Physical Demands:

• May require extended periods of standing, bending, stooping, sitting at desk.
• May require lifting up to 25 lbs.
• Requires communication with a variety of constituents externally and internally.
• Requires operation of a variety of office equipment.

ADDITIONAL REQUIRED KNOWLEDGE, SKILLS, ABILITIES:

• Strong communication, customer service and interpersonal skills.
• Ability to work in a diverse environment.
• Basic computer knowledge.

Minimum Qualifications

EDUCATION: High School Diploma or GED

EXPERIENCE:

OTHER:

REQUIRED KNOWLEDGE/SKILLS/ABILITIES:

Ability to read, spell accurately, and write legibly; to communicate effectively; to operate manual and automated office equipment and keyboards; to file documents according to alphabetic and numeric sequences; to understand and follow oral and written instructions; to communicate effectively; to maintain effective work relationships; to perform arithmetic computations.

OTHER:

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

CONDITIONS OF EMPLOYMENT:

Additional Job Description

Required Application Materials: Qualified applicants should submit a cover letter, resume, and the names of three current professional references (current or past supervisor) including e-mail address, and telephone number (current supervisor will not be contacted without the candidate's prior consent). All applicants must apply using the new online application system. Please visit to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.

Best Consideration Date: N/A

Posting Close Date: N/A

Open Until Filled: Yes

Department

UMES-VPAA-Henson Center

Worker Sub-Type

Staff Contractual (C2) (Fixed Term)

Salary Range

$38,000 - $39,140

EEO Statement

UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are encouraged to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.

Diversity Statement

The University of Maryland Eastern Shore (UMES) is an equal access, equal opportunity institution fully committed to diversity in education and employment. All students, employees, and the campus community at UMES are valued, respected, and have the opportunity to receive an equitable experience in an inclusive, welcoming environment of openness and appreciation.

Title IX Statement

It is the policy of the University of Maryland Eastern Shore (UMES) to comply with Title IX of the Education Amendments of 1972, which prohibits discrimination (including sexual harassment and sexual violence) based on sex in the University's educational programs and activities. Title IX also prohibits retaliation for asserting or otherwise participating in claims of sex discriminations or harassment.