Event Coordinator

Event Coordinator | Full-Time | Donald L Tucker Civic Center (Florida State U)

Location

US-FL-Tallahassee

Job ID 2025-25115

Location Name

Donald L Tucker Civic Center (Florida State U) Category Event Management / Sales Type Regular Full-Time

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

Under the direct supervision of the Director of Events, the Event Coordinator will coordinate every aspect of their assigned events from the advance planning stages through the end of the event and event settlement. In addition to coordinating assigned events, this position will assist with the event management of other large-scale events such as basketball games, concerts, and other venue functions. The Coordinator will also assist in development and implementation of event department policies, programs and procedures.

This role pays an hourly rate of $20.00 - $22.50

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays).

This position will remain open until October 31, 2025.

About the Venue

The Donald L. Tucker Civic Center features a 12,500-seat arena, 34 luxury suites, 476 club seats, over 54,000 sq. ft. of meeting and exhibition space and an arena view restaurant, the Spotlight Grille. The arena is home to Florida State Men's and Women's basketball and is known for its electric atmosphere and fierce home court advantage. Not only a music and sports venue, the arena also is frequently used for trade shows, large catered functions, receptions, religious services, and classes.

Responsibilities

Coordinate all aspects of events that are assigned by Director of Events

Thoroughly describe the venue's services and outline how the services are coordinated to clients

Assist clients with event logistics and suggest the most effective ways to use the facility for specific types of event functions

Design set up diagrams in AutoCAD program based off event needs for approval by the client

Work with the Operations Department to ensure all events are set up to the client's specifications and that all fire codes and safety regulations are being followed

Communicate with Director of Food and Beverage, Chefs and Catering Manager on needs of each event

Create and distribute detailed Event Data Sheets prior to every event

Coordinate and provide clear, concise, and timely communication with building staff of all requirements necessary for events by preparing and distributing detailed Event Data Sheets, diagrams, and event staffing requirements for each assigned event

Update event estimates, as needed, to send to the client and complete a final settlement upon completion of each event

Have the ability to problem solve, make quick decisions and delegate responsibility while remaining professional and pleasant in the midst of stressful

Assist the event director with processing of biweekly Events Department payroll to HR

Complete all duties with a customer service focus through teamwork & dedication to Oak View Group's mission and principles

Other duties as assigned

Qualifications

Experience coordinating banquets, tradeshows, conferences, meetings and/or weddings preferred

Minimum of 1 year of experience working in a public assembly facility including supervisory responsibility

Bachelor's degree from an accredited college or university with major course work in facility management, hospitality management, business management, or another related field

Communicate clearly and concisely in the English language, both orally and in writing is required

Work a flexible schedule including long days, late nights, early mornings, weekends and holidays

Must possess strong organizational skills, attention to detail and the ability to function and meet strict deadlines in a fast-paced environment

Must demonstrate a positive, professional and customer-focused attitude

Must have computer skills in Microsoft Office applications and word processing, spreadsheets, presentations and internet software

Knowledge of AutoCAD is preferred

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the essential duties of this job, the employee constantly operates a computer and other office devices such as telephones, copy machines, fax machines, etc.; occasionally moves about inside the office to access storage areas, cabinets and office machinery; constantly communicates via telephone, email and in-person with others to exchange information to clients, part time staff and co-workers; constantly moves around the facility before, during and after events to observe, report, supervise staff and provide excellent service to clients.

Work Environment:

The duties of this position are performed primarily in doors and occasionally outdoors in all types of weather conditions. The noise level in the work environment is usually minimal to moderate during non- event days and moderate to loud during event days.

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (protected class) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.