Administrative Assistant/Receptionist

We are currently seeking a diligent and efficient individual to join our team as an Administrative Assistant/Front Desk Staff. Your expertise in handling administrative tasks and providing exceptional front desk services will be invaluable to our organization. This role encompasses various responsibilities, including answering phone calls, managing mail and supplies, overseeing printing and binding tasks, greeting visitors, and supporting general administrative duties.

Responsibilities

• Respond promptly and professionally to incoming phone calls, redirecting them to the appropriate staff members or taking accurate messages.
• Efficiently handle all incoming and outgoing mail, including sorting, distributing, and ensuring timely delivery.
• Manage FedEx shipments, tracking packages, and coordinating with courier services as necessary.
• Maintain and organize inventory, ensuring an adequate supply of office materials for daily operations.
• Assist with printing, binding, and packaging submissions for staff members.
• Create a welcoming and professional environment by greeting and assisting visitors.
• Coordinate travel arrangements and make deliveries of submissions or proposals when required.
• Provide comprehensive administrative support, including scheduling appointments, managing calendars, and organizing meetings.
• Maintain accurate and organized files and records, ensuring proper documentation.
• Support the preparation, formatting and production of technical documents.
• Collaborate on additional administrative tasks and projects as assigned.
• Reports to the Office Manager
• Sit for extend periods of time.
• Use a computer and keyboard.
• Lift or carrying up to 25 lbs.