Receptionist

Sagent Pharmaceuticals, Schaumburg, IL

Receptionist

This role is Full-Time Monday through Friday 7:30am - 4:00pm CT

Sagent Pharmaceuticals, founded in 2006, was built to focus on customer needs. At Sagent, we believe that excellence is our standard, our motivation, and our guide. We believe the measure of success is determined by our customers, as we are a customer-focused company, delivering an extensive portfolio of injectable products and fulfilling the evolving needs of the patients we serve through our unique network of global resources.

The Receptionist performs a variety of administrative tasks in support of the Human Resources department and occasionally the Executive Leadership Team. This role is under the direct supervision of Human Resources. In addition to basic administrative functions, answering phones, greeting visitors, this person will also perform duties such as scheduling and planning meetings and company events, employee support, and working on special projects as assigned. Confidentiality is critical as position assembles highly confidential and sensitive information. Planning, prioritization and organization of a diversified workload required.

Success in the role is measured on :

Timely and accurate completion of assigned tasks

Attention to detail and employee friendly

Key Duties & Responsibilities

Provides administrative services such as answering phone calls, preparing correspondence, scheduling meetings, maintaining office supplies, receiving and directing visitors, receiving and delivering mail, sending mail via FedEx/UPS/ DHL and maintaining routine records and files.

Communicates with outside vendors for preventative maintenance, order fulfilment, repairs, etc.

Responsible for the management of our employee key card management system.

Organizes and sets priorities among a variety of complex tasks, including a high volume of regularly occurring work and a constantly changing array of special projects.

Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or as well as internal announcements.

Create letters, company documents and memos in (but not limited to) all MS Office applications.

Maintains current organizational charts for all Sagent operations.

Manages communication with building management regarding suite operations (work orders, maintenance requests, etc.)

Provides support to the Executive Leadership team as needed.

Knowledge or Experience:

Experienced in the use of PC-Based word processing software, databases and spreadsheets (Microsoft Office Word and Excel), Adobe Acrobat and Visio.

Minimum Qualifications / Experience:

2 or more years of administrative experience

Ability to work under deadline pressure / rapidly shifting priorities and manage multiple projects

Solid interpersonal (verbal and written) communication skills at all levels

Highly detail-oriented and conscientious

Collaborative, with strong teamwork orientation

Education / Certifications:

High School diploma required.

Associates or Bachelor s degree preferred

Sagent Pharmaceuticals is an EEO/AA employer and does not discriminate on the basis of race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability and sexual orientation.

Monday through Friday 7:30am - 4:00pm CT