Receptionist

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional achievement and career growth. Wilson Sonsini has an immediate opening for a full-time Receptionist in our New York office. This is a key front-facing role, as the Receptionist is the first point of contact for clients, visitors, and employees. The ideal candidate will present a professional and courteous image while providing exceptional service and support to ensure all requests are addressed promptly and effectively. This is a new position added to support our growing office and conference center. The individual in this role will work closely with our existing receptionist to ensure consistent front desk coverage, seamless client service, and smooth coordination of reception duties. Strong communication and collaboration skills are essential. This position is onsite Monday through Friday, 9:00 AM - 6:00 PM. Key Responsibilities: Client Interaction: Greet and assist clients, guests, vendors, and employees in a courteous and professional manner. Direct and escort clients and visitors to the appropriate meeting room. Answer and screen incoming calls via Microsoft Teams, redirecting or taking messages as necessary. Monitor the New York office reception inbox. Assist clients with general inquiries about the firm's services and procedures. Administrative Support: Schedule and confirm conference room and hoteling reservations within the New York office. Handle catering requests for internal and client meetings; assist with processing catering invoices. Assist with on-site meetings to ensure all needs are met and address real-time guest requests. Distribute and track temporary employee access cards. Enter all visitors into the building security and visitor management systems. Maintain a tidy, welcoming, and professional reception area at all times. Other Duties: Assist with special projects as assigned by attorneys or the Office Administrator. Perform additional tasks as needed to support daily office operations. Qualifications: Education & Experience: High school diploma or equivalent required; associate's degree or higher preferred. 2+ years of reception or customer service experience, preferably in a law firm or professional office environment. Skills & Abilities: Excellent verbal and written communication skills. Strong organizational skills and the ability to multitask in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment. Professionalism and discretion when handling sensitive or confidential information. Ability to remain calm under pressure and respond with a client-service mindset. Reliability, punctuality, and strong attention to detail. Flexibility to work occasional overtime or adjust schedule as needed. Personal Attributes: Friendly and approachable demeanor. Strong sense of teamwork and a service-oriented mindset. Sound judgment, proactive attitude, and strong problem-solving skills. The primary location for this job posting is in New York. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate's qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $22.07 - $29.86 per hour. The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package. Benefits information can be found here. Equal Opportunity Employer (EOE). careers.wsgr.com Wilson Sonsini is the premier legal advisor to technology, life sciences, and growth enterprises worldwide, as well as the venture firms, private equity firms, and investment banks that finance them. We represent more than 300 public enterprises and 3,000 private companies in a wide range of today's cutting-edge industries, from AI and fintech to life sciences and mobility. For more than 60 years, our attorneys and professional staff have created a unique working environment. With deep roots in the fast-paced and innovative world of Silicon Valley, the firm fosters an entrepreneurial spirit and team-oriented approach for all employees, providing professional and personal development opportunities and encouraging all departments to promote a stable and optimal work/life balance. Wilson Sonsini is committed to creating a diverse and inclusive workforce globally. We have built a culture in which employees of all backgrounds, viewpoints, and experiences are encouraged and empowered to achieve their maximum potential. Our firm is consistently recognized among the top law firms in annual diversity rankings. For example, Wilson Sonsini ranked No. 2 among firms with more than 600 attorneys in Law360's 2023 Diversity Snapshot. Additionally, in 2024, for the sixth consecutive year, Wilson Sonsini achieved Mansfield Plus Certification, and in 2023, for the fourth consecutive year, the firm achieved a top score of 100 on the Human Rights Campaign Foundation's Corporate Equality Index. We are also dedicated to enhancing the communities in which we live and work by providing legal services, financial support, and volunteer services to worthy agencies and individuals in need. In 2023, Wilson Sonsini attorneys and staff provided more than 95,000 pro bono hours. and participated in more than 140 community service projects. The Wilson Sonsini Foundation contributed nearly $2 million to almost 120 law-related organizations and nearly 160 community organizations in 2023. Wilson Sonsini has 17 offices in 17 technology and business hubs worldwide. Austin, TX Boston, MA Boulder, CO Brussels, Belgium Century City, CA Hong Kong London Los Angeles, CA New York, NY Palo Alto, CA Salt Lake City, UT San Diego, CA San Francisco, CA Seattle, WA Shanghai (China) Washington, D.C. Wilmington, DE