Receptionist / Operations Associate

Mac's List
Portland, Oregon
Full Time

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Description

RECEPTIONIST / OPERATIONS ASSOCIATE

Northwest Academy is seeking a Receptionist / Operations Associate as soon as possible.

About Northwest Academy:

Northwest Academy is a progressive, independent middle and high school located in downtown Portland. We offer our community of learners a student-centered experience rich with rigor, creativity, and a problem-solving and proficiency-based approach to learning. We value an inclusive, caring culture that supports and challenges students appropriately, is guided by their developmental needs and challenges, and grows students into their burgeoning independence and individuality.

Benefits of Working Within Our Community:

Employees receive several different medical plans to choose from, a dental and vision plan, identity theft protection, a non-matching 403b retirement option is available immediately upon hire along with a 3% matching 403b account after working 1200 hours. Northwest Academy also offers opportunities for Creative Production Grants to support individual artistic endeavors.

Position Details:

FTE: .75 - 1.0

Position Title: Receptionist & Operations Associate

Reports To: Chief of Staff

Responsibilities:

This crucial public-facing position is suited to a candidate who enjoys working with students, teachers, and visitors, and exhibits strong interpersonal, communication, and organizational skills. The primary purposes of this role are to be the first point of contact for the organization, assist with managing the front office, and ensure accurate attendance records.

Reception: Greet all students, parents, and visitors in a professional and friendly manner. Manage the main phone line, answering and directing calls, and taking messages as needed.
Attendance Coordination: Assist with the daily management of student attendance, including data entry, communication with parents, and generating reports.
Classroom Sub Coordination: Coordinate faculty sub coverage, communicating internal sub assignments and tracking absences and trends
Student Support: Provide support for common student needs, such as minor first aid, sign-in for study spaces, and basic technical assistance. Supervise students in common spaces during study hall
Office Management: Maintain a tidy and organized reception area and serve as a central point for general office inquiries.
Other: Support the administrative team with project assistance as needed.

Qualifications:

Education: HS Diploma or equivalent

Experience: 1-2 years in office environment (required);

general computer literacy including familiarity with Google suite (required);

familiarity with Blackbaud for Education or similar school database tools (preferred); experience working with youth (preferred)

Supervisory Responsibilities:

None

Physical Demands

Physical requirements are consistent with light physical duties required of teachers generally. The school is spread out across four buildings, covering multiple blocks in downtown Portland, so teachers may have to move between buildings during five-minute passing periods or attend meetings around campus. The school does not provide parking for staff members, so metered street or lot parking may be needed.

Interested candidates can find instructions for applying for this position on the Careers at Northwest Academy and reply to ....

Northwest Academy is an equal opportunity employer and is committed to welcoming and celebrating a diverse student and faculty population. We believe every employee has the right to work in an environment free from all forms of unlawful discrimination. It is the policy of the school that employment decisions for all applicants and employees will be made without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic information, marital status, veteran status, disability, or other characteristics protected under local, state, or federal law. No employee will be retaliated against for raising concerns under this policy. We seek each employee's contribution and assistance in helping us maintain equal employment opportunity.

Listing Type

Jobs