Event Coordinator - Detroit Sports Commission

ABOUT THE [DETROIT SPORTS COMMISSION EVENT COORDINATOR]

WHO WE ARE

Our vibrant team strives to unite partners to drive regional tourism and economic impact by connecting the world to our diverse communities, rich history, and spirit of innovation. Integrity, empowerment, transparency, community, passion, and empathy guide our workplace culture. With a firm commitment to diversity, equity, inclusion, and belonging we strive to create an environment where voices are valued and respected. If this resonates with you, consider the role below:

WHAT WE OFFER:

• Competitive Compensation
• Life, Medical, Vision, and Dental Insurance
• 11 Paid Company Holidays Per Year, plus 1 Floating Holiday
• PTO Referral Bonus
• 17 PTO Days Per Year, Based on Full Months Projected to Work in The Calendar Year
• 401(K) With 4% Match
• Paid Parking, with 24/7 Access

JOB HIGHLIGHTS

POSITION PURPOSE:

Provides event management support for Detroit Sports Commission (DSC) hosted and owned events and delivers departmental administrative, clerical and sales support and staffing for special projects. This position interacts with internal staff, clients and prospective clients, vendors, members, and volunteers and serves as the liaison between the DSC and event operators.

LOCATION & SCHEDULE:

• Full time
• This position currently involves a hybrid working model with 2 days remote, and 3 days in-office in Detroit, MI.

WHAT WE REQUIRE:

• Bachelor’s degree and/or commensurate experience
• 1 year experience in event support or event coordinator role with college athletic department, sports team, governing body, or similar organization
• Valid, unrestricted Michigan driver’s license.

PREFERRED:

• 1-3 years’ experience working in an event coordinator role within an organization.
• Relationships and/or knowledge of sports facilities and local sports organizations
• Prior working experience in the Travel/Tourism/Hospitality industry
• Familiarity with the hospitality industry, the Detroit metro area and Detroit metro tourism attractions

HOW YOU’LL CONTRIBUTE:

• Provide event support duties at the direction of Senior Event Manager as assigned.
• Provide support for volunteer efforts as required.
• Work on-site at events to support staffing and client needs as assigned.
• Enter leads into the system and follow-up with hotels/partners to ensure timely responses to RFPs.
• Assist in creating proposals, bids, sales presentations and providing research as requested.
• Organize site inspections with Senior Event Manager and Executive Director and participate in site tours as requested.
• Communicate and follow up with partners as required.
• Assist in responding to requests for information and assistance from both staff and outside constituents to fulfill annual and strategic sales goals.
• Assist in various activities including maintenance of databases, distribution of leads, correspondence, staffing needs for special projects, preparation of bid books, site inspections, special events, and other necessary staff support functions.
• Participate in weekly DSC staff meetings.
• Navigate CRM and Empowerment databases with intermediate level proficiency.
• Committed to partnering with Visit Detroit in embedding diversity, equity, and inclusion into company culture and operations, and actively contributing to creating a welcoming and inclusive environment for all employees and stakeholders.

OTHER CONTRIBUTIONS:

• Proofreading, formatting, and preparing correspondence.
• Assist in copying and printing jobs for signage and related need.
• Assemble packages for event participants, organizers, attendees, and others as needed.
• Provide overall support to Detroit Sports Commission
• Provide secondary event support to Visit Detroit as needed.
• Actively serve on a Strategic Planning Committee

REQUIRED KNOWLEDGE, SKILLS, AND COMPETENCIES:

• Team oriented individual with an interest and passion for sports.
• Working knowledge of the hospitality and sports event industry, knowledge of area hotels/motels, and of regional sports facilities
• Excellent written and verbal communications skills including the ability to clearly express complex thoughts, ideas, and concepts in the English language.
• Ability to coordinate multiple clerical tasks as well as play a supporting role throughout the sales process when needed.
• Excellent communication skills including the ability to clearly express thoughts, ideas, and concepts, verbally and in writing, in the English language.
• Skilled in organizing, prioritizing, and analyzing multiple assignments simultaneously.
• Ability to think and manage creatively in a fast-paced work environment.
• Ability to develop and maintain effective working relationships with supervisors, peers, colleagues, and external stakeholders.
• Maintains a positive and professional work attitude, appearance, and behavior even in the most demanding situation.
• Ability to work effectively in both remote and in-person work environment; proficient using video conferencing software and other remote work tools.
• Proficient in using personal computer software and applications including Microsoft Word, Excel, Outlook, and PowerPoint.
• Available weekends and outside of normal work hours for assignments and travel, as needed.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• Office work involves extended periods of sitting or working at a desk, utilizing repetitive typing motions on a computer or laptop, and reading text on a video display monitor.
• Ability to perform extensive standing and/or walking for work-related assignments and events.
• Ability to lift push, and or carry up to 25lbs. occasionally.